FilmDocs.App — User Manual

The Dashboard & Project Hub is the central command center of FilmDocs.App, used by producers and production coordinators to manage projects, navigate all 57 tools, and monitor live stats from every department.

Overview

The Dashboard is the home screen of FilmDocs.App. It organizes all 57 production tools into 9 color-coded sections in the left sidebar and surfaces live data from each tool on the main canvas. Project information you enter here — title, director, dates, production company — flows automatically into every other tool and appears on all exported PDFs. All data saves automatically to the browser; signed-in users also sync to the cloud.

Getting Started

1. Open Dashboard.html in your browser. On first visit, a short video tour plays automatically. You can replay it any time from Help & Reference → Dashboard Tutorial, or from the ? button in any tool's header.
2. Click the Projects button at the bottom of the left sidebar to open the Project Picker. Create a new project, then click the Details tab to fill in your project title, director, start and finish dates, production company, and logo. These details appear on every tool's PDF header.
3. Use the left sidebar to navigate: click any section header (Script Department, Director's Suite, Accounting, Production Office, Scheduling, Production Reports, Production Agreements, Collaboration, Post Production) to expand it, then click a tool name to open it in the main area.
4. Click the Dashboard home button at the top of the sidebar to return to the hub at any time.

Key Features

• Phase Lens — A Pre-Production / Production / Post-Production toggle at the top of the main canvas swaps the hero cards to show what matters most for the current phase: a shoot-day Countdown pre-production, Today's Call Sheet during production, and wrap totals in post.
• Live Stat Cards — The main canvas displays cards for Tasks Due Today, Recent Activity, Needs Attention, and per-tool stats (scenes, takes, budget totals, etc.). Stats refresh every 2 seconds from saved tool data. Click any card to jump directly into that tool.
• Color-Coded Navigation — Nine collapsible sections group all 57 tools by department color. An Expand All / Collapse All toggle sits above the sections for quick access. Frequently used tools can be pinned as Favorites for one-click access.
• Project Picker — Accessed via the Projects button. It switches between productions and organises them into folders, and its footer holds the Export and Import buttons for .json backups. It is a switcher: project details and collaborators moved out of it into Project Settings.
• Project Settings — The gear item directly under Dashboard in the sidebar, always one click away. Four tabs: Details (everything that prints on a PDF header), Team (collaborators), Tools (which tools this production shows, including role profiles), and AI where available.
• Auto-Save — Every field in every tool saves automatically as you type. No Save button exists or is needed.
• Appearance (Night / Studio / Day) — A three-way Night / Studio / Day switch sits in the sidebar footer and restyles the whole app, every tool included. It is a device preference, not part of the project, so it is not in Project Settings and does not follow the production to another machine.

Project Settings

The gear item sits directly under Dashboard in the sidebar, so it is always one click away rather than buried in the picker. It opens in the main area — not as a modal — and has four tabs.

• Details — title, director, start and finish dates, production company, logo. This is the information that flows into every tool and prints on every PDF header, so it is worth filling in properly once.
• Team — collaborators on this production.
• Tools — which of the 57 tools this production shows, and the role profiles below.
• AI — appears only where AI features are available to the account.

Details and Team used to live in the Project Picker. They moved here, and the picker went back to being what its name says: the thing you use to switch productions.

Tool Profiles — showing only the tools for your job

Fifty-seven tools is the right number for a production and the wrong number for a person. A profile switches off the tools your job never touches, in the Tools tab of Project Settings.

Twelve are built in: Everything, Director, Producer, 1st AD, Writer, Line Producer / UPM, Production Accountant, Production Coordinator, DP / Camera, Script Supervisor, Post Supervisor, and Student / Film School.

Making it yours

Apply a built-in profile, then tick or untick whatever you like — the built-in itself is never modified, so you cannot damage it. The active profile then reads — modified, and you get three actions:

• Save as profile… — keeps your version under a new name. This is how you get "Director plus Timesheets": pick Director, tick Timesheets, save.
• Revert — back to the profile as it was.
• Save changes and Rename — on your own profiles only. Delete one with the × on its chip.

When a hidden tool gets in the way

Two things stop a profile turning into a dead end:

• Search still finds it. Type into the sidebar search and switched-off tools still appear, dimmed and sorted below the reachable ones. Knowing a tool exists matters more than a tidy result list.
• Empty states offer it back. Many tools say "write your script in Script Writer first". If a profile has hidden the tool being named, that instruction points at something you cannot find — so the message notices, and offers to switch it back on and take you there.

Appearance — Night, Studio & Day

FilmDocs.App ships three appearances. The switch is the Night / Studio / Day control in the sidebar footer, below the Projects and Classes buttons. It is deliberately always visible rather than tucked into a menu, because which one you want depends on the light in the room and changes during a shoot day.

• Night — The default. Dark navy, high colour, easy on the eyes in a dim edit suite or a tech scout van after dark.
• Studio — Warm charcoal with a serif display face and muted gold. Lower contrast than Night, for a lit office where a black screen feels harsh.
• Day — Warm paper. Reads like the printed report, and is the one to use on set in daylight or on a projector.

Your choice applies instantly across every one of the 57 tools — the theme is stamped before the page paints, so tools do not flash the wrong appearance as they open.

It is saved on this device, not on the project. Two people on the same production can work in different appearances, and the same person can run Night on the edit bay and Day on the set laptop. It also survives switching projects, and is not included in a project export. This is why there is no Appearance tab in Project Settings: a device preference in a panel of per-project settings would give one control two homes.

Screen only. Exported PDFs are unaffected — a call sheet printed from Day and one printed from Night are byte-for-byte the same document. The appearance changes how you read the app, never what you hand to the crew.

Backup & Restore

Open the Project Picker (Projects button) and click Export in the footer to download a.json file containing all data from every tool for the current project. Store this file in cloud storage or email it to yourself — it is your only recovery option if you clear the browser. Click Import to restore from any.json backup on any device running FilmDocs.App.

Commands & Shortcuts

Script Writer is a professional screenplay editor used by writers and production teams to draft, format, and export industry-standard screenplays entirely in the browser.

Overview

Script Writer provides a full screenplay editing environment with automatic formatting for all six industry-standard element types, live scene management, and multi-format export. Every change saves automatically to your browser, and project details from the FilmDocs.App Dashboard auto-populate the cover page.

Getting Started

1. Open Script Writer from the Dashboard. If no script exists yet, a dashed Import Script button appears in the editor area — click it to load an existing file, or start typing directly.
2. The colored element-type bar below the toolbar shows the current element type. Click any chip (Scene Heading, Action, Character, Dialogue, Parenthetical, Transition) or press Tab to switch.
3. Begin with a scene heading — type INT. or EXT. and the editor auto-detects it. Press Enter and the next line is automatically set to Action.
4. Continue writing. The editor auto-advances through logical element sequences: Character → Dialogue, Parenthetical → Dialogue, Transition → Scene Heading.
5. Click the chevron button in the top-right of the toolbar to open the Details sidebar, which shows live stats and the scene list.

Key Features

• 6 Element Types — Scene Heading, Action, Character, Dialogue, Parenthetical, and Transition, each formatted to industry standard (Courier 12pt, correct margins and indentation).
• Smart Auto-Advance — Pressing Enter moves to the next logical element so you can write without stopping to manually switch types. Tab cycles through all six types at any time.
• Auto-Detection — Lines starting with INT. or EXT. are automatically recognized as scene headings; common transition phrases (CUT TO:, FADE OUT., DISSOLVE TO:) are detected as transitions.
• Autocomplete — Five suggestion menus speed up writing: previously used locations appear when typing scene headings, character names appear as you type a Character element, common transitions are offered automatically, character extensions (V.O., O.S., O.C.) appear when you type "(" after a character name, and common parenthetical directions appear when typing a Parenthetical element. Arrow keys navigate, Enter or Tab accepts.
• Auto CONT'D — When the same character speaks on both sides of an action line, (CONT'D) is added to the second character name automatically.
• Auto Scene Numbers — Scene numbers appear on both margins automatically and renumber instantly whenever scenes are added, removed, or reordered.
• Live Stats — The Details sidebar shows scene count, page count, word count, and unique character count, all updating in real time.
• Click to Jump — Click any scene in the sidebar scene list to scroll the editor to that scene instantly.
• Drag to Reorder — Drag scenes by the grip handle (⠿) in the sidebar to rearrange them. The entire scene block moves together and all scene numbers update.
• Scene Notes — Each scene has a private notes area in the sidebar for descriptions, ideas, or reminders. Notes are saved but never appear in the exported PDF.
• Visual Page Breaks — Dotted lines in the editor show exactly where pages will break in the PDF. The page count updates live as you write.
• Zoom — A floating zoom slider (50–200%) scales your editor view without affecting the exported PDF.

Locked Drafts and Revisions

Click Lock in the toolbar to create a locked draft. Scene numbers anchor: new scenes added after locking receive letter suffixes (e.g., 14A), and deleted scenes are marked OMITTED rather than renumbered. Every subsequent edit is tracked as a revision. Click Issue Revision to publish the next colored revision (Blue, Pink, Yellow, etc.); this dates the revision and accepts the previous revision's tracked changes. Revision history appears in the Revisions panel of the Details sidebar.

Cover Page

Open the Export dropdown and choose Cover Page… to configure the PDF title page. Title, screenwriter, director, production company, and prepared-by are pulled automatically from your FilmDocs.App project info. Toggle any field on or off — only checked fields appear on the title page. A live preview updates instantly as you make changes. Any field not filled by the Dashboard can be typed directly in the cover page modal.

Commands & Shortcuts

Exporting

Click Export in the toolbar to download a PDF immediately, or open the Export dropdown for additional formats. PDF produces a professional screenplay with a title page, Courier 12pt, a 1.5" left margin, scene numbers on both margins, and page numbers. Revised Pages Only exports just the pages that carry revision marks — useful for distributing changes without reprinting the full script. Plain Text exports a.txt file with proper indentation preserved for each element type. Fountain exports the industry-standard open markup format, compatible with Final Draft, Fade In, and Highland. Final Draft (FDX) exports directly to the Final Draft format. To import an existing screenplay, click Import Script and choose a.txt,.fountain,.pdf, or.fdx file; elements are auto-detected, though PDF imports may need manual line-by-line type reassignment using the element-type bar.

Script Tagger is used by production coordinators and ADs to highlight screenplay elements — cast, props, wardrobe, vehicles, and six other categories — and instantly generate per-scene breakdown sheets.

Overview

Script Tagger reads your screenplay directly from Script Writer and lets you highlight words or phrases with color-coded department tags. As you tag, the sidebar updates live breakdown sheets organized by scene. Tags save automatically and survive page reloads. A PDF export produces a color-highlighted tagged script ready to share with department heads.

Getting Started

1. Write or import your screenplay in Script Writer first. Script Tagger reads that data and displays the script read-only for tagging.
2. Return to Script Tagger — the script loads automatically. If you later edit the screenplay, click Sync in the toolbar to reload the text while preserving your existing tags wherever the tagged text still exists.
3. Click a category button in the tag toolbar (or press its keyboard shortcut) to make it active — it lights up with full opacity and an underline.
4. Click and drag to select text in the script. The selection snaps to word boundaries automatically. The tag is applied instantly and the breakdown sheets update in real time.
5. To remove a tag, click on any highlighted word. A confirmation dialog appears; confirm to strip the tag and return the text to normal.

Key Features

• 10 color-coded tag categories — Cast, Extras, Props, Wardrobe, Makeup/Hair, Special FX, Vehicles/Animals, Stunts, Equipment, and Sound/Music, each rendered in a distinct color both on screen and in the exported PDF.
• Keyboard shortcuts — Press C, E, P, W, M, X, V, S, Q, or N to jump directly to that category. Use Tab / Shift+Tab to cycle forward or backward without lifting your hands.
• Right-click context menu — Right-click anywhere in the script (with or without a selection) to pick a tag category from a pop-up menu and apply it in one step.
• AI Tagger — Click AI Tagger in the toolbar for one-click auto-tagging powered by Claude AI. It analyzes every scene and tags Cast, Extras, Props, Wardrobe, Vehicles, Makeup/Hair, and Visual FX, and pushes scene descriptions directly to Script Breakdown. Review and adjust afterward.
• Live breakdown sheets — The sidebar's Breakdown Sheets section lists every tagged element per scene. Click a scene heading to expand its tags and scroll the script to that scene. Use Expand All / Collapse All to toggle all scenes at once.
• All Elements list — A master list in the sidebar shows every tagged item across all scenes, organized by category with counts.
• Zoom control — A floating zoom slider at the bottom-right of the script panel scales the page from 50% to 200%.
• Undo / Redo — Cmd/Ctrl+Z undoes the last tag change; Cmd/Ctrl+Shift+Z (or Ctrl+Y) redoes it.
• Reset — The Reset button clears all tags and reloads the raw script after confirmation. There is no undo for a reset, so export your PDF first if needed.

Commands & Shortcuts

Exporting

Click PDF in the toolbar to export a letter-format tagged script. The PDF renders the full screenplay in Courier with color-highlighted rectangles over every tagged word, matching the on-screen colors — red for Cast, yellow for Extras, green for Props, blue for Wardrobe, orange for Makeup/Hair, purple for Special FX, cyan for Vehicles/Animals, brown for Stunts, slate for Equipment, and fuchsia for Sound/Music. Text color over each highlight adjusts automatically for legibility. Scene numbers appear in the left and right margins. A production header drawn from Dashboard project info appears on every page.

Script Breakdown is the scene-by-scene production element catalog used by production coordinators and department heads to track cast, props, wardrobe, vehicles, visual effects, and all other on-set requirements across every scene of a screenplay.

Overview

Script Breakdown organizes your screenplay into a collapsible row for each scene. The collapsed row displays the scene number, heading, INT/EXT badge, page count, and a summary of populated elements at a glance. Click any metadata cell (scene number, heading, setting badge, or page count) to open the Edit Scene modal and update those fields. Double-click the row body, or click the chevron (▾) at the right edge, to expand the drawer and edit element fields directly. Data saves automatically on every keystroke and exports to shared storage so Cast & Crew List and Stripboard stay in sync.

Getting Started

1. Click Sync in the toolbar to auto-populate scenes from Script Writer (headings, page counts, INT/EXT, Day/Night) and pull tagged elements from Script Tagger (cast, props, wardrobe, and all other categories) in one step.
2. If you are working from a treatment or outline without a finished script, click Add Scene at the bottom of the scene list to create a blank card. The Edit Scene modal opens immediately so you can fill in the heading and metadata.
3. Expand a scene card's drawer to enter or review element fields. Reorder cards with the ▲ Up and ▼ Down buttons inside the drawer, or delete a card with the ✕ Delete button (a confirmation prompt appears).
4. Click PDF to export, or click Reset to wipe all data and start fresh (no undo — export your PDF first).

Key Features

• Non-destructive Sync — Sync matches scenes by number. Page counts always update from the script, but headings that have been hand-edited in the Scene Info modal are locked and preserved; any other field you have already filled in is preserved; new tagged items are appended rather than replaced.
• Scene metadata modal — Click the scene number, heading, setting badge, or page count on a collapsed row to open a modal for editing Scene #, Heading, INT/EXT, Day/Night, and Pages. Hand-edited headings are locked so a subsequent Sync will not overwrite them.
• Eleven element fields per scene — Expanding a card reveals three sections: Cast & Talent (Cast, Stunts, Extras), Production (Props, Wardrobe, Vehicles/Animals, Special Effects, Sound/Music, Special Equipment), and Makeup & Notes (Makeup/Hair, Notes). All fields are free-form text areas that auto-expand as you type.
• Cast extraction — Unique cast members are collected from all scenes in order of first appearance, assigned cast numbers, and pushed to shared storage for Cast & Crew List to use.
• Details sidebar — The sidebar (toggle with the chevron button in the toolbar) shows live counts of scenes, total pages, unique cast, INT/EXT split, Day/Night split, and unique locations. The Scene Navigator lists every scene and scrolls the page to it on click.
• Color-coded rows — Each row is tinted by setting: grey for INT/Day, blue for INT/Night, yellow for EXT/Day, green for EXT/Night, making the board scannable at a glance.

Commands & Shortcuts

Exporting

Click PDF to generate a letter-format PDF with a binder-ready left margin. Page one is a Top Sheet Summary listing all cast (numbered), extras, vehicles/animals, visual FX, props, wardrobe, and makeup/hair collected across all scenes. Subsequent pages contain one entry per scene with the scene number, page count, INT/EXT/Day/Night heading, description, and all element fields laid out in two columns. The header on every page includes the project title and prepared-by name pulled from the Dashboard, and a footer shows page numbers. A company logo set in the Dashboard is embedded in the header if one is configured.

Sides generates print-ready half-page script packets filtered by shoot day, scene, character, or location, used by cast and crew on set to view only the pages they need for a given day.

Overview

Sides reads your screenplay from Script Writer and cross-references scene assignments from Script Breakdown and Stripboard to produce filtered, paginated script packets. Each sheet displays two half-size script pages side by side in landscape layout, ready to cut and hand out on set. Page numbers always match the master script exactly, so everyone is referencing the same numbering.

Getting Started

1. Open Script Writer, Script Breakdown, and Stripboard first and enter your production data in each tool.
2. Return to Sides. If data does not appear automatically, click Sync in the toolbar to reload from those tools.
3. Use the right sidebar filters to narrow the view to the pages you need, then export or print.

Key Features

• Four sidebar filters — Filter by Shoot Day, Scene, Character, or Location. Combine filters to isolate exactly the scenes that matter for a given call.
• Scene cards — Each matched scene appears as a card in the sidebar showing the scene number, INT/EXT and DAY/NIGHT setting, location, cast, and shoot day. Click any card to jump directly to that page in the viewer.
• Relevant vs. context content — Filtered scenes appear in black text. Surrounding non-relevant scenes appear in grey, giving crew the context of where they are in the script without distraction.
• Filter summary — A count of matching scenes and pages updates live below the filters as you change selections.
• Sync button — Click Sync to re-read the latest data from Script Writer, Script Breakdown, and Stripboard without leaving the tool.

Commands & Shortcuts

Exporting

Click the PDF button to open the export modal. Choose Single-Sided (two pages per landscape sheet, printed one-sided, then cut in half and stacked) or Double-Sided (duplex printing; when Double-Sided is selected, choose either Flip on Short Edge or Flip on Long Edge to match your printer's duplex setting). Each half-page header shows the title "SIDES," the production name, the active filter summary, the script revision label (if one exists), and the prepared date.

Gallery is a visual reference board for film productions, used by directors, DPs, art directors, and producers to collect and organize location scouts, lookbook images, wardrobe references, props, and any other visual material needed during pre-production.

Overview

Gallery lets you build image boards organized into named sections — one per location, department, scene, or any grouping that suits your production. Images are stored locally in your browser (IndexedDB) and, for signed-in users, synced to the cloud so they persist across devices. A built-in lightbox lets you browse images full-screen, and the Gallery view mode provides a Finder-style presentation with a scrollable thumbnail strip. Any section can be exported as a formatted lookbook PDF.

Getting Started

1. Open the Sections panel on the right side of the toolbar (it opens by default). Click New Section at the bottom of the panel and type a name such as "Locations" or "Wardrobe," then press Enter or click OK.
2. Select the section you just created so it becomes the active destination for new images.
3. Click Add Images in the toolbar to open a file picker and choose one or more image files, or drag image files from your computer directly onto the Gallery window — a bordered overlay confirms the drop zone.
4. Repeat for as many sections as you need. Click any section in the panel to switch the grid to show only that section's images; click All at the top of the list to see every image across all sections at once.

Key Features

• Sections panel — Create as many named albums as you need. Right-click any section to rename or delete it (deleting a section permanently removes all images in it). Drag an image card from the grid onto a section name to move it there.
• Captions — Click the caption area below any image card to type a label. Press Enter or click away to save. Captions appear in the PDF export and in the lightbox.
• Lightbox — Click any image thumbnail to open it full-screen. Use the ‹ and › buttons or the left/right arrow keys to browse; press Escape to close.
• Gallery view — Click the second icon in the view toggle (the monitor icon) to switch from the grid to Gallery view, which shows one large image at a time with a scrollable thumbnail strip along the bottom. Click any thumbnail or use the ‹ › arrows to advance. Click the grid icon to return to the grid.
• Zoom slider — The floating Zoom control in the lower-right corner of the grid resizes the thumbnail cards from 50% to 300% of their default size. Your zoom setting is remembered between sessions.
• Delete an image — Hover over any card to reveal the delete button in the top-right corner of the thumbnail, then click it to permanently remove the image.
• Reset — The Reset button in the toolbar deletes all images and sections after a confirmation prompt. This cannot be undone.

Commands & Shortcuts

Exporting

Click PDF in the toolbar to export the currently active section as a lookbook PDF (select All in the Sections panel first to export every image in one document). The PDF is portrait US Letter with a two-column image grid. Each image is printed at roughly a 4:3 aspect ratio, with its caption in small text below. The header carries the tool name "Gallery," your project title (from the Dashboard), the section name centered, and your Prepared By name at the top right. Page numbers appear in the footer. The file is downloaded automatically and named after your project title and the active section.

Script Liner is a visual shot-lining tool for directors and ADs — you draw vertical lines on a read-only display of your screenplay to map exactly which text each camera setup covers.

Overview

Script Liner displays your screenplay — pulled directly from Script Writer — in standard screenplay format with scene numbers on both margins. You draw vertical shot lines alongside the script text to show which portion of each scene each camera setup covers. Straight lines indicate on-camera action; wavy (squiggly) lines indicate off-camera dialogue or action heard during the same shot. Shot lines auto-number by scene (1.1, 1.2, 2.1…) and can carry camera metadata. All lines save automatically to the browser and sync to the cloud for signed-in users.

Getting Started

1. Open Script Writer first and write or import your screenplay. Script Liner is read-only — it displays but does not edit the script.
2. Open Script Liner. It automatically loads the latest saved script from Script Writer and shows a green toast with the block count. If nothing appears, click Reload Script in the toolbar.
3. Set a line color using the Color swatch control in the sidebar. Leave Shot # set to auto for automatic scene-based numbering (1.1, 1.2…) or type a custom number.
4. Click a line of script text to set the start point — a red highlight shows the hovered line. Click a second line to set the end point and draw the shot line. Press Esc at any time to cancel a draw in progress.
5. Click any drawn line on the script to open a context menu with Edit Info, Edit Line, Off-Camera, Change Color, and Delete.

Key Features

• Auto-numbering — Lines number themselves by scene: the first shot in Scene 1 is 1.1, the second 1.2; Scene 2 starts at 2.1. Override with any custom text in the Shot # field before drawing.
• Smart spacing — Multiple lines within the same scene space themselves evenly across the page so they never overlap.
• Edit Line mode — Choose Edit Line from the context menu to show draggable handles at the start and end of the line. Drag them to adjust coverage without redrawing.
• Off-Camera (squiggly) lines — Click a drawn line to open the context menu, then choose Off-Camera to enter Off-Camera Mode; the shot range highlights in green and a yellow bar appears. Click the first, then the last line of off-camera text to draw a wavy segment. Repeat for multiple segments. Press Esc or click outside the script to exit.
• Shot Details modal — Click any shot in the sidebar list to open its detail modal. Fields include: Shot Size (Insert, ECU, CU, MCU, MS, MWS, FS, WS, EWS), Camera Angle (Eye Level, Low/High/Extreme angles, Dutch Tilt, Bird's Eye, Over Shoulder, POV), Movement (Static, Pan, Tilt, Dolly, Truck, Handheld, Gimbal, Jib, Pedestal, Rack Focus, Zoom), Equipment (Sticks/Tripod, Handheld, Jib Arm, Dolly, Slider, Gimbal, Drone), Lens (free-text millimetre entry), Estimated Time (free-text in minutes), and a free-text Description.
• Sidebar list — Every drawn line appears grouped by scene with its color swatch, shot number, and camera details. Drag the grip handle (⠿) to reorder shots. Click ✕ to delete with confirmation.
• Shot List sync — Shot data (numbers, scene headings, camera details, off-camera segment counts) syncs automatically to the Shot List tool whenever lines are saved. Edits made in either tool merge back bidirectionally by timestamp.
• Undo / Redo — Cmd/Ctrl+Z and Cmd/Ctrl+Shift+Z step through your drawing history.
• Zoom — The zoom slider floats at the bottom-right of the script panel (50 – 200%). On touch devices, pinch to zoom is also supported.
• Reset — The Reset button clears all drawn lines after confirmation. There is no undo for a full reset — export your PDF first if you want to preserve your work.

Commands & Shortcuts

Exporting

Click PDF in the toolbar to export a fully formatted lined script. The PDF is generated client-side with jsPDF and includes: a title page header pulled from your project settings (title, prepared-by); the script in standard Courier screenplay format with scene numbers on both margins; all shot lines in their correct colors with shot-number circles at the start and endcap ticks at the foot; and wavy segments wherever off-camera sections were marked. Lines space themselves per scene across the page, matching the on-screen layout.

Shot List is a camera-planning tool for film and video productions, used by directors and DPs to document every setup with its size, angle, movement, equipment, lens, and estimated time.

Overview

Shot List lets you plan every camera setup for your production in a single organized table. Each row captures the scene number, shot number, action description, shot size, camera angle, movement, equipment, lens, and estimated setup time. Rows are grouped under scene headers automatically, and the sidebar tracks running totals for shots, scenes, and total time.

Getting Started

1. Click Sync in the toolbar to pull in shot lines drawn in the Script Liner — scene numbers, shot numbers, and action descriptions transfer automatically. Alternatively, click Add Row at the bottom of the list to create a new shot manually. The scene number carries over from the previous row and the shot number auto-increments.
2. Click any row to expand its drawer. Fill in the Action / Description field, then open the drop menus to choose Shot Size, Camera Angle, Movement, and Equipment. Each is a single-select dropdown. For a value not in the list, choose "Other…" at the bottom of the menu to reveal a fill box and type a custom value.
3. Open the Lens drop menu to choose a focal length (or pick "Other…" to type a custom mm value), and the Time drop menu to choose an estimated duration in minutes (or pick "Other…" to enter a custom value).
4. Click + Insert Below in the drawer to add a new shot directly beneath the current one, or click ✕ Delete to remove the row. The Setup column renumbers automatically after every change.
5. Click Sort by Scene in the toolbar to sort all shots by scene number. Use the ▲ Up and ▼ Down buttons in the drawer to reposition individual shots. You can also drag rows to reorder them.

Key Features

• Drop Menus — Dropdown selectors for Shot Size, Camera Angle, Movement, and Equipment. Camera Angle and Movement each have a second modifier menu (Rack Focus / Zoom for movement; Over Shoulder / POV for angle) that can be combined with any main selection.
• Scene Headers & Collapsing — Shots with the same scene number are grouped under a scene header showing shot count and total time. Click a scene header to collapse or expand its shots.
• Scene Focus — Open the sidebar and click a scene in the Per Scene breakdown to collapse all other scenes and focus on just that one. Click the scene again to expand all scenes. While focused, the PDF exports only the visible shots.
• Sidebar Stats — The Details sidebar shows total shots, scenes, estimated time, and locations (cross-referenced from Script Breakdown when available), plus a Shot Size Reference chart.
• Bidirectional Sync — Changes made in the Script Liner propagate here when you click Sync, and Shot List data is also written back to the Liner in real time.
• Undo / Redo — Press Cmd+Z (Mac) or Ctrl+Z (Windows) to undo the last change, and Cmd+Shift+Z or Ctrl+Y to redo.
• Auto-Save — Every change saves automatically. Signed-in users also sync to the cloud.

Commands & Shortcuts

Exporting

Click PDF to generate a landscape Letter-size PDF. Shots are sorted by scene and grouped under scene headers that show the shot count and total time for that scene; a grand total row closes the table. The PDF header pulls Project Title and Prepared By from the Dashboard, and includes a shot count and total running time in minutes. If you have focused on a single scene in the sidebar, only that scene's shots are exported, and the filename reflects the filter.

Storyboard is a visual shot-planning board used by directors and DPs to attach reference images to every shot imported from the Shot List.

Overview

Storyboard gives every shot in your production a 16:9 image frame. It sits at the visual end of the shot-planning pipeline: you build shots in the Shot List, then click Sync to pull them into the Storyboard as a grid of cards. Each card shows the scene and shot number, shot size, angle, movement, equipment, and lens, with an image slot you can fill with reference art, a sketch, or an AI-generated visual.

Getting Started

1. Build your shots in the Shot List tool first. The Storyboard cannot display frames until Shot List data exists.
2. Open the Storyboard and click Sync in the toolbar. Every shot becomes a storyboard frame in scene order.
3. Click any frame's image area (labeled UPLOAD IMAGE) to open a file picker and attach a JPG or PNG up to 5 MB.
4. Use the Scene Filter in the right sidebar to focus the grid on one scene at a time. Click the same scene again, or click All Scenes, to return to the full view.
5. Drag the Zoom slider (floating at the bottom-right of the canvas) between 50% and 130% to resize the frame cards. Your zoom level is remembered between sessions.

Key Features

• Sync from Shot List — Imports scene number, shot number, action description, shot size, angle, movement, equipment, and lens from the Shot List in one click. Re-sync anytime after editing the Shot List; uploaded images are preserved by frame index as long as shot order has not changed.
• Image upload — Each 16:9 frame accepts any image file. Signed-in users have images synced to cloud storage so collaborators see them on every device. Your plan's total storage quota is shown in the Dashboard.
• Scene Filter — Click any scene in the sidebar to show only that scene's frames. The PDF export respects the active filter, so you can generate scene-specific handouts.
• Stats panel — The sidebar's Stats section displays total frames, scene count, number of frames with uploaded images, and a "Boarded" count (frames that have either an image or an action description).
• Undo / Redo — Cmd/Ctrl+Z and Cmd/Ctrl+Shift+Z step through up to 20 states. Note that image data is excluded from the undo stack.
• Reset — The Reset button in the toolbar clears all frames and uploaded images permanently after confirmation.

Commands & Shortcuts

Exporting

Click PDF in the toolbar to export a landscape storyboard PDF. Use the dropdown immediately to its left to choose the layout: 4, 6, 9, 12, or 16 frames per page, or List mode. Grid layouts are landscape; List mode is portrait and renders a table with a small 16:9 thumbnail per row alongside the shot's scene, shot number, size, angle, movement, lens, and action notes. In every layout the page header shows the project title, Prepared By name (from the Dashboard), and the scene number or range centered in the header. Frames are auto-cropped to 16:9. If a scene filter is active, only the visible frames are exported.

Overhead Diagram is a bird's-eye canvas tool used by directors and cinematographers to plan camera positions, actor blocking, lighting setups, and set layouts before arriving on location.

Overview

Overhead Diagram gives you a scalable top-down canvas to map out every element of a shoot: cameras with adjustable field-of-view cones, color-coded actors with numbered movement paths, architectural set pieces (walls, doors, windows), shapes for furniture and props, and ten types of lighting fixtures. Work is organized into scenes and shots, and everything saves automatically to the browser and syncs to the cloud when you are signed in.

Getting Started

1. Open Overhead Diagram. A default Scene 1 with Shot 1 is ready in the Scenes & Shots sidebar on the right.
2. Use the Build menu in the toolbar to draw walls (W), then click walls to add doors (D) and windows (N) for your set layout.
3. Use the Place menu to add cameras (C), actors (A), and an optional background image such as a floor plan.
4. Use the Lights menu to place lighting fixtures around the set.
5. Use the Shapes menu to add rectangles, circles, triangles, arrows, and lines to represent furniture, set pieces, and movement paths.
6. Click + Add Shot in the sidebar to create a second shot for the same scene. Cameras and actors are unique per shot; walls, shapes, and lights carry over to every shot in a scene.
7. Click + Add Scene to start a new scene for a different location or sequence.

Key Features

• Cameras — Place with C. Each camera renders a FOV cone; drag the dot on the cone edge to widen or narrow the field of view. Double-click a camera to set its name, lens (14–135 mm), shot type (WS, MS, CU, etc.), camera type (Handheld, Dolly, Steadicam, etc.), and color.
• Actors & position markers — Place actors with A. Each actor gets a distinct color. Press P (or select Position from the Place menu) while an actor or position is selected to stamp a numbered movement marker; an arrow chain connects the sequence. You can insert a position between two existing ones to reorder the path.
• Walls, doors, and windows — Draw a wall by clicking to start and clicking again to end (W). Click a wall to place a door (D); double-click the door to cycle hinge side and swing direction. Click a wall to start a window (N) and drag to set its width. Assign walls to groups 1–9 so grouped walls move together.
• Shapes — Rectangle (R), Circle (O), and Triangle (T) are drawn by clicking and dragging. Arrow (M) and Line (L) are placed by clicking start then end points. Lines auto-chain from their endpoints. All shapes support stroke color, fill color, thickness, and grouping.
• Lights — Ten fixture types: Fresnel, Soft Light, Monolight, Softbox, LED Panel, Kino Flo, PAR Can, Bounce/Reflector, Flag/Neg Fill, and Diffusion Frame. Drag the resize handle to scale each fixture; drag the rotate handle to aim it. Set color gel, intensity, and notes in the Properties dialog.
• Measure tool — Select Measure (X) and click and drag to display a red dashed line with the distance labeled in feet or meters depending on the active unit setting. Release the mouse to clear the measurement.
• Eraser — Select Eraser (E) and click any element to delete it. Clicking a door or window removes just that opening without deleting the wall.
• Duplicate — Press Cmd+D or choose Duplicate from the Tools menu to copy any selected shape, wall, or light. Actors and cameras cannot be duplicated.
• Arrange — Right-click any element for a context menu with Bring to Front, Bring Forward, Send Backward, and Send to Back options.
• Grid, Snap & units — Toggle Grid and Snap in the toolbar (minor lines every 1 ft, major lines every 5 ft). Switch between Imperial and Metric with the Imperial/Metric button. Change the canvas background color with the swatch picker in the toolbar.
• Navigation — Scroll to zoom, hold Space and drag to pan, click Fit (or press F) to fit all elements into view. Undo with Ctrl+Z (up to 20 steps).
• Background image — Choose Image from the Place menu to import a floor plan or location photo as a reference layer. Set its real-world width, position, and opacity in the Background Image dialog.

Scenes & Shots

The Scenes & Shots sidebar on the right organizes your work as a collapsible tree. Each scene can hold optional notes and multiple shots. Click a shot in the tree to switch the canvas to that shot. Set elements — walls, shapes, and lights — are shared across all shots in a scene. Shot elements — cameras, actors, position markers, and arrows — exist only in the shot where they were placed. Clicking a camera card inside an expanded shot lets you edit its lens, shot type, camera type, and notes directly in the sidebar without opening a dialog.

Commands & Shortcuts

Exporting

Click PNG in the header to download the current canvas view as a PNG image named after the active scene. Click PDF to generate a landscape Letter-size PDF. The PDF includes the standard FilmDocs.App header with project title and Prepared By pulled from the Dashboard, a centered label showing the active scene and shot names, and the diagram auto-fitted to all elements with 5% padding. A scale bar beneath the diagram shows a rounded distance in the active unit system (feet or meters). The file is saved as ProjectTitle_Overhead_Diagram.pdf.

Script Analysis is a director's prep tool that breaks down each scene by character — capturing objectives, obstacles, subtext, action verbs, and more — and exports the full analysis as a PDF.

Overview

Script Analysis gives directors a structured workspace to build a complete performance blueprint for every character in every scene. For each character you document a Scene Objective, Obstacles, Facts, Subtext, Verbs, As If, and Physical Life. A top-level Super Objectives panel lets you record each character's overarching desire across the entire film. All data saves automatically to the browser and syncs to the cloud for signed-in users.

Getting Started

1. Click Sync in the toolbar to pull scenes and cast directly from Script Breakdown. Scene headings, descriptions, and character lists are imported automatically.
2. If Script Breakdown is not yet populated, click Sync anyway — the tool will fall back to reading scenes and characters from Script Writer.
3. In the Character Super Objectives panel at the top of the page, type each character's overarching want. Use the sidebar checkboxes to choose which characters appear in this panel.
4. Expand a scene card and then expand a character within it to fill in the seven analysis fields.
5. Click + Add Transition below any character's fields to capture an emotional shift mid-scene.

Key Features

• Super Objectives panel — A 2-column grid at the top of the page where each selected character gets one text field for their film-wide desire. Collapsible. Also mirrored in the sidebar for quick reference.
• Scene cards — One card per scene, color-tinted for quick scanning. Click a scene header to collapse or expand it. Each card shows the scene number, heading, and optional description pulled from Script Breakdown.
• Seven analysis fields per character — Scene Objective (full-width), then Obstacles, Facts, Subtext, Verbs, As if..., and Physical Life in a 3-column grid. All fields auto-expand as you type.
• Transitions — Click + Add Transition to add an emotional beat shift within a scene. Each transition carries its own six fields: Transition Text, Facts, Subtext, Verbs, As if..., and Physical Life. Add as many as needed; each is collapsible.
• Manual additions — Use + Add Character (in the Super Objectives header) to add a character globally, + Add Character to Scene to add one to a specific scene, and the Add Scene button at the bottom of the page to create a scene not in the Breakdown.
• Re-sync safely — Clicking Sync again adds new scenes from Script Breakdown while leaving all existing prep notes untouched.
• Details sidebar — The right sidebar (toggled with the chevron button) shows Super Objectives with checkboxes to control which characters appear in the main panel, a Scene Navigation list for jumping to any scene, and a Field Definitions section explaining every analysis field.
• Undo / Redo — Cmd+Z (Mac) or Ctrl+Z (Windows) undoes changes; Cmd+Shift+Z or Ctrl+Y redoes them.

Commands & Shortcuts

Exporting

Click PDF to generate a letter-size PDF organized by scene. The first section lists all Character Super Objectives. Each scene then shows its number, heading, and description, followed by each character's seven analysis fields in a two-column layout — main analysis on the left and any transitions on the right. The standard FilmDocs.App header (project title, tool name, date, and optional production logo) and page-number footer appear on every page. The file saves as ProjectTitle_Script_Analysis.pdf.

Timesheets is a weekly time-card tool used by production accountants and UPMs to record crew and cast hours, apply overtime and meal-penalty rules, and collect signatures for payroll.

Overview

Timesheets is organised a week at a time rather than a card at a time. Each week holds a roster of crew grouped by department, and each person on that roster gets a time card for the week. Daily cells accept either call and wrap times or a straight hours figure, and the card computes straight time, overtime and meal penalties from the rate rules you set. Cards can be signed on the device or sent out for remote e-signature.

Getting Started

1. Click New week and pick the week-ending date. The week becomes the active one.
2. Add people with Add crew, or click Pull crew from other tools to bring in your roster from Cast & Crew List and the People store.
3. For a week that looks like the last one, use Roll forward — it copies the previous week's roster into the new week so you only correct the exceptions.
4. Fill the quick-entry grid: type times into a day cell, or enter hours directly if that is how the department reports.
5. Open any person's card to set the Rate & Overtime Rules — hourly or daily rate, the hour at which overtime starts, and meal-penalty terms.
6. Collect signatures on the card, or use Send for e-signature to email each crew member a signing link.

Key Features

• Week-first navigation — a week switcher across the top, crew grouped by department beneath it, and a summary bar totalling the week.
• Quick-entry grid — one row per person, one cell per day. A cell accepts call/wrap times or a direct hours value.
• Persistent roster — the roster is remembered between weeks, so recurring crew do not have to be re-added.
• Roll forward — copies last week's crew into a new week in one action.
• Pull from the Daily Production Report — imports call and wrap times already recorded on the DPR rather than retyping them.
• Overtime and meal penalties — computed from each card's rate rules, not entered by hand.
• Season view — every week for one person, for end-of-run payroll questions.
• E-signature — the same remote signing flow the deal memos use, so a card can be signed from a phone.

Commands & Shortcuts

Exporting

The PDF button exports the selected time card. The weekly summary PDF totals the whole week by department for the payroll company. Project name and branding come from the Dashboard.

Purchase Order Log is an accounting tool used by production accountants and coordinators to issue numbered purchase orders, code them to budget accounts, and track what has been committed against the budget.

Overview

A purchase order commits money before it is spent. The log holds one row per PO with its number, vendor, account code, amount and status, and totals everything still committed. Accounts come from your Production Budget, so a PO codes to the same line the budget uses, and vendors pull from Vendor Manager. Open a row to fill in the detail and attach the paperwork.

Getting Started

1. Add a PO row and let it take the next number in sequence.
2. Pick the vendor — the field suggests companies already in Vendor Manager, or accepts a new name.
3. Pick the account — the dropdown is filled from your Production Budget, including any custom accounts you added there. A free-text account is allowed when nothing fits.
4. Enter the amount and set the status: Open, Received, Closed or Void.
5. Attach the vendor quote or signed PO with the paperclip so the document lives on the row.

Key Features

• Numbered sequence — POs are issued in order so the log matches the paper trail.
• Budget-coded — the Account dropdown is your Production Budget's chart of accounts, so committed spend reconciles to the budget without a mapping step.
• Vendor lookup — payees pull from Vendor Manager.
• Live committed total — the At a Glance panel totals what is committed and counts Open, Received, Closed and Void.
• Void without deleting — marking a PO Void drops it from the committed total while keeping the record.
• Attachments — quotes, signed POs and vendor paperwork attach to the row.
• Filters — narrow the log by status or by account.
• Feeds the Cost Report — committed spend flows into the Cost Report's estimate to complete.

Commands & Shortcuts

Exporting

PDF exports the purchase order log as a landscape table with the committed total, ready for the accountant or the production manager.

Petty Cash is an accounting tool used by production accountants and coordinators to issue cash floats to custodians, log expenses against them, and reconcile the cash on hand.

Overview

Petty cash is tracked as envelopes. Each custodian gets an envelope with the float you handed them, and every expense is logged against an envelope with a payee, description, budget account and amount. Each envelope shows a live remaining balance — the float minus what has been logged — and the reconciliation PDF groups the whole log by envelope with subtotals and a cash-on-hand box.

Getting Started

1. Add an envelope: name it, set the custodian, and enter the cash float you handed out.
2. Log each expense against that envelope — payee, description, budget account and amount.
3. Tick Receipt once the receipt is on file, so the missing-receipt count is meaningful.
4. Attach a photo of the receipt to the row with the paperclip.
5. Export the reconciliation PDF when you settle the envelope.

Key Features

• Envelopes with live balances — each shows float minus logged expenses, so the remaining cash is always visible.
• Missing receipts count — the At a Glance panel counts expenses still waiting on a receipt.
• Budget accounts — the Account dropdown carries the standard chart of accounts plus any custom accounts from Production Budget, and accepts free-form entry.
• Unassigned bucket — expenses logged without an envelope are collected under Unassigned rather than lost.
• Attachments — receipt photos and PDFs attach to individual expense rows.
• Filters — narrow the log by envelope or by account.
• Reconciliation PDF — grouped by envelope, with subtotals and a cash-on-hand box.

Commands & Shortcuts

Exporting

PDF exports a reconciliation grouped by envelope, with per-envelope subtotals and a cash-on-hand box for settling with the accountant.

Check Request is an accounting tool used by production accountants to raise, approve and track payment requests — the money-out half of the accounts-payable loop.

Overview

A purchase order commits the spend; a check request pays it. Each row is a request with a payee, budget account, amount and status, plus the approver's signature. Cite a PO number in the row drawer and the payee, account and amount prefill from that PO. Attach the invoice, capture the approval, and export a one-page form for the accountant.

Getting Started

1. Add a request row and cite the PO# if the spend was committed on a purchase order — payee, account and amount prefill.
2. Otherwise set the payee (from Vendor Manager) and the budget account yourself, and enter the amount.
3. Attach the invoice with the paperclip.
4. Capture the approver's signature in the approval block.
5. Set the status as it moves: Pending, Approved, Paid or Void.
6. Export the single-request form for the accountant, or the whole log as a PDF.

Key Features

• Prefills from a purchase order — citing the PO number carries the payee, account and amount across.
• Approval signature — the approver signs on the device and the signature prints on the exported form.
• Budget-coded — accounts come from Production Budget; payees from Vendor Manager.
• Status tracking — Pending, Approved, Paid and Void, with live counts and a total requested figure.
• Attachments — the invoice attaches to the request.
• Two exports — the full log, or a one-page form for a single request.

Commands & Shortcuts

Exporting

Two exports: the full check request log, and a one-page request form for the selected row carrying the payee, account coding, amount, approval signature and attached invoice reference.

Production Budget is a professional top-sheet and detailed budget builder organized by industry-standard account numbers, used by film producers and line producers to plan and track a production's finances.

Overview

Production Budget organizes your spending across four major sections — Above-the-Line (creative and talent), Below-the-Line (crew and production), Post Production, and Other (insurance, publicity, general expenses) — using standard Hollywood account numbers. A totals bar across the top tracks ATL, BTL, Post, and Other subtotals alongside the Grand Total at all times. All data saves automatically to your browser and syncs to the cloud when you are signed in.

Getting Started

1. Open the sidebar (the arrow button at the top right) and select a Budget Tier — Short, Indie, or Feature — to match your production scale.
2. Optionally enter a Starting Budget in the sidebar. A Remaining amount appears next to the Grand Total and turns red when you go over.
3. Click any category row (for example, 1300 DIRECTOR) to expand it and reveal its accounts.
4. Click + Add Detail under any account to add a line item. Fill in a description, Amount, Units, X (multiplier), and Rate. The tool calculates Amount × X × Rate = Subtotal automatically.
5. Adjust the Contingency percentage at the bottom of the budget (industry standard is 10%). On the Feature tier a Completion Bond percentage field also appears.

Key Features

• Three Budget Tiers — Short adds essential categories (Director, Cast, Camera, Sound, Location, Editing, Music, and more). Indie adds Producers Unit, Art Department, Set Dressing, Props, Transportation, VFX, and Insurance. Feature adds Set Construction, Special Effects, Picture Vehicles, Completion Bond, and the full sub-account structure. Switching tiers never loses your data.
• Industry-Standard Account Numbers — Every category carries its traditional four-digit account number (1100s for ATL, 2000–3000s for BTL, 5000s for Post, 6000s for Other), matching real production workflows.
• Multiplier Formula — Each detail row computes Amount × X × Rate. For example, 3 grips at $100/day for 10 days: Amount = 3, Units = Days, X = 10, Rate = 100, giving $3,000.
• Starting Budget Cap — Set your total budget in the sidebar. The Remaining field updates in real time and highlights red when you are over budget.
• Section Navigator — The sidebar's Sections panel lists all four sections with their running totals; click any to scroll directly to it.
• Undo / Redo — Press Cmd+Z (Mac) or Ctrl+Z (Windows) to undo changes; Cmd+Shift+Z or Ctrl+Y to redo.

Commands & Shortcuts

Exporting

Click PDF in the toolbar to generate a multi-page PDF. Page one is a top-sheet summary showing each account category total and the Grand Total, followed by Contingency and (on Feature tier) Completion Bond. Subsequent pages contain the full detailed budget with every line item, its Amount, Units, X, Rate, and Subtotal. The header on every page includes the production title and Prepared By name pulled from the Dashboard, the tier label, and the date. Click CSV to export all detail rows — account numbers, descriptions, amounts, units, multipliers, and rates — for use in a spreadsheet. Click Reset to clear all data and return to defaults; this cannot be undone.

Contacts Directory is a read-only aggregator that pulls every named person and organization from across all FilmDocs.App tools into a single searchable, sortable list — used by any production member who needs to quickly look up cast, crew, location contacts, vendors, or contract signatories.

Overview

Contacts Directory does not store its own data. Instead, it scans Cast & Crew, Location Manager, Vendor Manager, the Dashboard producer signer, and every signed contract (Crew Deal Memo, Volunteer Deal Memo, Talent Release, Extra Release, Location Release, Basecamp Agreement, NDA, Vendor Agreement, Composer Agreement, Materials Release) and merges all named contacts into one deduplicated list. A person who appears in multiple tools — say, on the crew list and in a deal memo — is shown as a single row with colored source pills indicating every place they were found. Because the tool is read-only, edits must be made in the originating tool and then pulled in by clicking Sync.

Getting Started

1. Open Contacts Directory. It automatically scans your project data and populates the table on load — no setup required.
2. Use the Search box to filter by name, role, phone, email, address, or source tool.
3. Click any column header — Name, Company, or Role / Type — to sort; click again to reverse the direction. Name sorts by last name.
4. Click a row to select it and open the Details panel on the right, which shows full contact info, source links, and vendor or location extras.
5. Click a row, or the ▸ toggle at its end, to expand an inline drawer showing address, notes, tags, website, payment terms, and insurance (COI) status without leaving the table.
6. To jump to the tool where a contact lives, select the row, then click the source link in the Details panel.
7. After editing a contact in another tool, click Sync in the toolbar to re-aggregate and pick up the change.

Key Features

• Automatic deduplication — contacts sharing the same name and email (or phone) are merged into one row; the "Found In" column shows all sources as color-coded pills (Cast, Crew, Location, Vendor, Contract, Signer).
• Grouping — the No Group / By Source / By Role toggle restructures the table into labeled sections so you can scan all cast contacts or all location contacts at once.
• Details panel — opening the right sidebar with no row selected shows an "At a Glance" stat strip (total contacts, with phone, with email, number of sources) plus Source and Role dropdowns for filtering the table. Selecting a row switches the panel to a full contact card with clickable phone and email links and a Maps link for any address on file.
• Inline drawer — click a row, or its ▸ toggle, to reveal vendor extras (services, default rate, payment terms, account number, COI status) and location extras (parking, location type) without leaving the table.
• Source navigation — each source listed in the Details panel is a clickable link that opens the originating tool directly (or routes through the Dashboard nav when embedded).

Commands & Shortcuts

Exporting

Click CSV to download the currently visible (filtered) list as a comma-separated file with columns: Name, Company, Role/Type, Phone, Email, Address, and Sources. The filename is dated automatically. Click PDF to generate a landscape letter-size PDF with the FilmDocs.App standard header (project title, contact count) and a formatted table with columns: #, Name, Company, Role/Type, Phone, Email, and Sources; alternating row shading is applied for readability. The PDF includes the project title from the Dashboard in the header and in the filename.

Cast & Crew List is a contact and scheduling roster used by production managers, ADs, and producers to organize every cast member and crew position on a film or video shoot.

Overview

Cast & Crew List gives you a single table covering every person on your production — from cast members synced from Script Breakdown to crew organized across 12 department sections. Each row holds a position name, the person's name, phone, and email, plus per-day call and wrap time columns that appear automatically once you set shoot dates on the Dashboard. All data saves to the browser automatically and syncs to the cloud when you are signed in.

Getting Started

1. Open the Dashboard and set your Shoot Start and Shoot End dates. Schedule columns appear in Cast & Crew List automatically for each day in that range.
2. Click Sync in the toolbar to pull cast members from Script Breakdown. Each character gets a row in the Cast section with a numbered badge, the character name as the position, and an actor name field.
3. Choose a Crew Tier in the sidebar — Short, Indie, or Feature — to show crew positions suited to your production scale. You can switch tiers at any time; no data is lost.
4. Fill in names, phone numbers, and emails for each row. Phone numbers auto-format to (xxx) xxx-xxxx as you type.
5. Click the call and wrap time fields for any shoot day to pick times in 15-minute increments. Set the General Call / General Wrap row at the top to propagate a production-wide default to every named crew member at once.

Key Features

• Sync from Script Breakdown — Pulls cast with cast numbers and character names from Script Breakdown. Re-syncing preserves any contact info and schedules you have already entered.
• Name autofill — Start typing (or click into) any Name field and a suggestion panel offers people already entered elsewhere on the list who carry contact info. Pick one — by clicking, or with Arrow Up/Down then Enter — and it copies that person's phone and email into blank fields on the row only, never overwriting anything you have already filled. Press Escape or click away to dismiss.
• 12 Crew Departments — Pre-built sections for Producers, Directors, Camera, Electric, Grip, Sound, Art Department, Hair & Makeup, Wardrobe, Props, Production, and Additional Crew. Click + Add Cast Row or + Add Crew Row at the bottom of any section to add a custom row with an editable position name.
• Daily Call & Wrap Scheduling — Each shoot day gets a green-bordered call field and a blue-bordered wrap field per row. If a wrap time is set but no call time is entered, the call field turns yellow as a reminder. Setting the call to Off marks the person as unavailable that day and hides the wrap field.
• General Call / General Wrap — The pinned row at the top of the table sets production-wide default times. Individual rows inherit these times when a name is entered; rows with manually set times are not overwritten.
• Memo Lock — Check the Memo checkbox on any row to lock it. Locked rows are dimmed and all fields become read-only, protecting confirmed crew from accidental edits. The delete button remains active on locked rows.
• Position Visibility — The right sidebar lets you show or hide individual positions by department. Click Hide Empty to instantly remove any position with no name filled in, or Show All to restore everything. Per-department "Hide All / Show All" toggles are also available. Visibility preferences persist between sessions.
• Data Flow — Producer and Director names auto-fill from Dashboard settings. Cast & Crew List writes contact data to shared storage so the Call Sheet and other tools can read crew names automatically.
• Undo / Redo — Press Cmd/Ctrl+Z to undo and Cmd/Ctrl+Shift+Z to redo recent changes.

Commands & Shortcuts

Exporting

Click PDF to export a landscape letter-size PDF. The PDF includes a standard header (production title, prepared-by, shoot dates, and company logo if configured on the Dashboard), followed by a table with columns for Position, Name, Phone, Email, Schedule, and Memo. Only rows with a name filled in are included. Each crew section appears with a bold section header row. Call and wrap times for every shoot day are condensed into the Schedule column. A footer shows FilmDocs.App and the page number on each page.

Talent Manager is a cast and background roster tool for film and television productions, used by casting coordinators and production offices to track actors, extras, and featured background from audition through wrap.

Overview

Talent Manager maintains a unified roster of everyone in front of the camera — Leads, Supporting players, Day Players, Featured Background, Atmosphere, and every tier in between. Each record stores contact details, physical profile, wardrobe sizes, special skills, booking dates, credits, training, and release status. The roster list is sortable by Name, Category, Role, or Status, and the right-hand sidebar gives live counts, a search box, and one-click filters by Status, Category, or Skill. All data saves automatically; signed-in users also sync to the cloud.

Getting Started

1. Click Add Talent at the bottom of the roster list (or the + Add Talent dashed button) to create a blank record. The inline editor opens automatically and focuses the Name field.
2. In the Identity tab, enter the talent's name, Category (Lead, Supporting, Day Player, Featured, etc.), Role / Character, phone, email, city, and address. Upload a headshot using the Upload photo button.
3. Switch to the Bookings tab to set the talent's Status (Available, On hold, Booked, Wrapped, Released), add booking days with call and wrap times, set a default rate, enter credits, and note training and agency.
4. Use the Sizes tab to record physical measurements (height, weight, build, hair, eyes) and all wardrobe sizes (shirt, jacket, pants, inseam, dress, shoe, neck, sleeve, hat).
5. In the Skills tab, click chips from the built-in skills library (drives stick, swims, martial arts, bilingual, etc.) to toggle them on, or type a custom skill and click + Add. Fill in Skills Notes, Wardrobe Owned, and Vehicles Available as needed.
6. Open the Notes & Release tab to check Release on file, record the date signed, add casting notes, and assign tags for searching.
7. Click any row (or the chevron ▾ at its right edge) to open the inline editor; the right sidebar shows a full read-only summary of the same record.

Key Features

• Roster list — sortable columns for Name (sorts by last name), Category, Role, and Status; photo thumbnail or initials avatar on every row.
• Sidebar panel — opens automatically; shows At-a-Glance stats (total, booked today, total booking days, releases on file), a live search field, and filter lists for Status, Category, and Skill. Click any filter item to narrow the list instantly.
• Sync from script — the Sync button reads cast tags from Script Tagger or Script Breakdown and creates a placeholder roster entry for every character not already present, saving you from re-typing names.
• DOOD integration — if a talent's role or name matches a row in the Day Out of Days tool, the sidebar viewer automatically shows that actor's cast number, first and last shoot day, total span, work days, hold days, and a color-coded day-by-day strip.
• Intake forms — click the envelope icon on any row (or Send Intake in the sidebar) to generate a private link and optionally send it via email or SMS. When the actor submits the form, their data merges into the record automatically; the row shows a pill tracking Sent, Opened, or Submitted status.
• Generate Release — the document icon on each row pre-fills the Extra Release tool with the talent's name, address, email, phone, and default rate, then opens it for final completion.
• Bulk actions — check one or more rows to reveal the bulk action bar; use Delete to remove multiple records at once.
• Legacy migration — on first load, existing records from the old Extras Manager and Cast Information tools are imported automatically.

Commands & Shortcuts

Exporting

The PDF button exports a landscape Talent Roster — a numbered table sorted by name with columns for Name, Category, Character, Status, Phone, Email, Notes, and a Release Y/N indicator. Project title, total talent count, and total booking days appear in the header; the production logo from the Dashboard is included if one is set.

The per-person Talent Card button (person icon on each row or in the sidebar) generates a two-page portrait PDF: page one is a casting profile with headshot, physical attributes, credits, training, and special skills; page two is a Sizes & Wardrobe sheet with the full measurement grid, wardrobe owned, vehicles available, and booking dates for fitting reference. Both PDFs are generated client-side with jsPDF and download immediately.

Location Manager is used by location scouts and production coordinators to map every scene heading from a script to a real-world address, track scouting status, and share location info with the Call Sheet.

Overview

Location Manager connects your script's scene headings to real-world addresses. It reads scene headings and scene numbers from Script Breakdown, lets you attach address, contact, and logistics details to each location, and writes that data to a shared map that the Call Sheet reads automatically. Data saves to the browser and syncs to the cloud for signed-in users.

Getting Started

1. Click Sync in the toolbar. Location Manager reads your Script Breakdown data and creates one row for each unique scene heading, with scene numbers pre-filled.
2. Click any row (or the ▾ chevron at its right edge) to expand the inline edit form below it; the sidebar shows the same record’s details.
3. Fill in the Location Name (the real-world name, e.g. "Mario's Diner"), Street Address, City, ZIP, contact info, type, status, parking notes, and general notes. All fields save automatically as you type.
4. Click the status badge in the table to cycle through statuses, or use the Status dropdown in the edit form.
5. Use Add Location at the bottom of the list to create a row manually for any location not in the script.

Key Features

• Sync from Script Breakdown — One click imports every unique scene heading with its scene numbers. Re-sync anytime to pick up new scenes or renumbering without overwriting existing address data.
• Inline Edit Form — Click a row to expand a five-column editor: Location Name / Type / Status, Scene # / Scene Headings chips, Contact / Phone / Email, Street Address / City / ZIP / Coordinates, and Parking / Notes. Close by clicking outside the drawer.
• Scene Headings Chips — Each row shows all script headings mapped to it. Tap the × on a chip to dissociate that heading from the row without deleting the location.
• Grouping by Location Name — Type the same Location Name on two rows and they merge automatically when you leave the field, combining their scene headings and scene numbers into one record.
• Address Autocomplete — When typing in the Street Address field, a dropdown suggests addresses already used on other locations. Select one to copy the full address, contact, phone, email, type, and parking in a single click.
• Coordinates / Locate — Enter latitude and longitude manually, or click Locate to geocode the address automatically via OpenStreetMap. Coordinates are shared with the Dashboard's weather feature.
• 6 Status Levels — Pending, Scouted, Permitted, Confirmed, On Hold, Rejected. Click any status badge in the table to cycle forward.
• Sidebar Filters and Stats — The right panel shows Total / Matched / Pending / Scouted counts, a progress bar (locations with an address vs. total), a search box, and filters by Status and Type. Click a status or type to filter the table; click All to clear.
• Bulk Delete — Check one or more rows with the checkbox column to reveal a bulk action bar. Use it to delete selected locations at once.
• Sort — Click the Location, Address, or Status column headers to sort; click again to reverse.
• Undo / Redo — Cmd+Z / Cmd+Shift+Z (or Ctrl+Z / Ctrl+Y) steps through the last 50 change states.

Commands & Shortcuts

Exporting

Click PDF in the toolbar to generate a landscape Location Report. The report lists every location with its scene numbers, address, contact, type, status (color-coded), and notes in a table, with a project header and page numbers. Click Cards to export a portrait one-page-per-location card set, each showing the location name, scene headings, status pill, address, contact, parking, and notes. Both PDFs pull the project title and logo from the Dashboard.

Vendor Manager is a reusable vendor directory for film productions, used by production coordinators and line producers to store supplier contact details, track insurance certificates, and export a formatted vendor list.

Overview

Vendor Manager keeps a persistent library of suppliers your production relies on — rental houses, caterers, transportation companies, special-effects shops, and any other outside vendor. Each record stores contact details, service descriptions, default rates, payment terms, and Certificate of Insurance (COI) status. The library is shared across productions and saves automatically to your browser; signed-in users also sync to the cloud.

Getting Started

1. Click Add Vendor at the bottom of the list. A blank row opens immediately with the editor drawer expanded.
2. Type the Vendor Name — the cursor lands there automatically.
3. Fill in the remaining fields across the five-column drawer: Phone, Email, Contact Name, Address, Website, Account #, Default Rate, Payment Terms, Services Offered, and Notes. Every keystroke saves instantly.
4. To assign supply categories, click + Pick categories inside the drawer and select any combination from the twelve options (Set Dressing, Wardrobe, Props, Hair/Makeup, Vehicles, Animals, Weapons, Production Gear, Food/Beverage, Signage/Graphics, Special Effects, Miscellaneous). Selected categories appear as chips; click the × on a chip to remove one.
5. Check COI on File and enter an expiration date if the vendor has provided a certificate of insurance. The COI badge on the row turns green when on file, yellow when expired, and red when missing.
6. Click anywhere outside the drawer, or click the chevron (▾) again, to close it.

Key Features

• Expandable row drawer — Click any row (or its chevron) to open the inline five-column editor. Only one drawer is open at a time; opening a second closes the first.
• Details sidebar — Single-clicking a row selects it and opens the right sidebar showing a read-only summary of all fields (Primary Contact, Location & Web, Services & Rates, and COI status). Click Edit in the sidebar to jump to the drawer.
• Overview sidebar — When no vendor is selected the sidebar shows four stat tiles (Total, With COI, COI Expired, Categories) and filterable lists by COI status and by category. Use the Search field at the top to search across name, contact, email, phone, services, and notes simultaneously.
• COI tracking — Each vendor carries an "on file" checkbox and an expiration date. The list column shows Y / EXP / N badges at a glance; the sidebar filter lets you isolate vendors whose coverage is missing or expired.
• Sorting — Click the Vendor or Category column headers to sort ascending or descending.
• Bulk actions — Check the header checkbox to select all visible vendors, or check individual rows. When any rows are checked, the bulk action bar appears in the toolbar with a Delete button to remove all selected records at once.
• Single-record delete — Click Delete vendor inside the open drawer, or Delete in the sidebar Details view. Both prompt for confirmation before removing the record.
• Reset — The Reset button in the toolbar clears the entire vendor library after a confirmation prompt.

Commands & Shortcuts

Exporting

Click PDF in the toolbar to generate a landscape-letter Vendor Directory. The export includes a standard FilmDocs.App header (project title from the Dashboard, vendor count) and a full-page table with columns for #, Vendor, Category, Contact, Phone, Email, Default Rate, COI status, and Notes. Rows are sorted alphabetically by vendor name. The file downloads as ProjectName_Vendor_Directory.pdf.

Production Catalog is a visual asset tracker used by production designers, art directors, location managers, and department heads to catalog every item needed for a shoot — from locations and wardrobe to props, vehicles, and special effects.

Overview

Production Catalog gives you a central, searchable database for every production asset. Items are organized across 14 department categories — Locations, Operational Locations, Set Dressing, Wardrobe, Props, Hair/Makeup, Vehicles, Animals, Weapons, Production Gear, Food/Bev, Signage/Graphics, Special Effects, and Miscellaneous. Each item tracks a name, category, vendor, contact info, address, scene numbers, quantity, cost, notes, and up to 20 reference photos. Data saves automatically and syncs to the cloud for signed-in users.

Getting Started

1. Click Add Item in the header toolbar to open the item form.
2. Select a category from the dropdown — the form adapts its field labels to match the category (for example, Locations shows an Address field with a "Pick from Location Manager" shortcut).
3. Fill in the item name (required), then optionally add vendor, contact, phone, email, address, scene numbers, quantity, cost, and notes.
4. Click + Add Photos to attach up to 20 reference images. Photos upload to the cloud and appear as thumbnails on the grid card.
5. Click Add Item (in the modal footer) to save. The item appears instantly in the grid.
6. Click any card to reopen its edit form. Use the Delete button in the modal to remove an item, or Export Card to generate a single-item PDF sheet with photos.

Key Features

• Category sidebar — Click any category in the right sidebar to filter the view to only that department. Each category button shows a live item count and running cost total.
• Grid and Table views — Toggle between a visual card grid (photo thumbnails, category badge, cost, scenes) and a compact table listing all details in rows. Use the view-toggle buttons in the header.
• Search — Type in the search bar to filter across name, category, scenes, source, contact, and notes simultaneously. Works in both views and combines with category filters.
• Sort — Click Sort in the header to sort by category, name, cost (high or low), scene number, or date added.
• Cost tracking — Enter a per-unit cost and a quantity; the tool multiplies them for the item total. Category cost totals accumulate in the sidebar so you can monitor department budgets at a glance.
• Location Manager integration — When adding a Locations item, start typing in the Name or Address field to auto-complete from your Location Manager data. Locations already in Location Manager appear automatically in the catalog as synced read-only entries — their name, address, scenes, and contact are managed in Location Manager; only cost and photos are editable here.
• Vendor Manager integration — The Vendor field on each item links to Vendor Manager. Start typing a vendor name to pick from existing vendors or add a new one on the fly.
• Photo lightbox — Click a photo thumbnail in the edit form to open a full-screen lightbox with navigation arrows and a caption strip.
• Reset — The Reset button in the header permanently deletes all catalog items. Use with caution.

Commands & Shortcuts

Exporting

Click PDF in the header to export a landscape table PDF. The PDF lists every visible item in rows with columns for item name, category, scenes, quantity, cost, vendor, contact, phone, address, and notes. To limit the export to one department, click that category in the sidebar before clicking PDF — only its items will print. To export everything, select All Items first. The file name reflects the active category. A separate Export Card button inside each item's edit form produces a portrait single-item sheet with item details on the left and photos stacked in the right column alongside the item's full details.

Equipment Register is a production office tool used by coordinators and best boys to track owned and rented gear, who has it, and what came back at wrap.

Overview

The register is one row per asset — asset tag, description, category, serial, who it is checked out to, dates, condition and value. Rows collapse to a scannable summary and open into a drawer where every field has room and a label. At wrap, a Wrap Check walks the whole inventory and records what is present, missing or damaged.

Getting Started

1. Build the inventory: add rows by hand, or use Import gear from CSV to bring in a rental house or gear-app export.
2. Give each asset an Asset Tag — it is the key the CSV import merges on.
3. Check gear out by setting Checked Out To and the checkout and due dates.
4. At wrap, click Wrap Check and walk the inventory, marking each asset Present, Missing or Damaged with a note.
5. Sign the check, then Apply to inventory to push the results onto the asset rows.

Key Features

• Row and drawer — the row shows the summary and the live Condition control; everything else is edited in the drawer, with room and labels.
• CSV import and export — columns in any order, extra columns ignored. Import merges by Asset Tag: matching tags update in place, new tags are added, nothing is wiped.
• Blank template — exporting an empty list downloads a template with an example row.
• Wrap Check — dated check sessions recording Present / Missing / Damaged per asset with notes, who checked, and an optional signature.
• Check history — every past check is kept and can be reopened or exported.
• Blank check sheet — a printable sheet to carry round the truck.
• At a Glance — total items, out, in, damaged or lost, total value, and the last wrap check with its discrepancy count.

Commands & Shortcuts

Exporting

PDF exports the register. The Wrap Check adds two more: a blank printable check sheet, and a completed report for a finished session.

COI Tracker is a production office tool used by coordinators and location managers to track every certificate of insurance the production must chase or issue.

Overview

One ledger for both directions of insurance paperwork: the certificates you provide to locations, venues and city permit offices, and the ones vendors and rental houses must provide to you. Each row carries the coverage type, the parties, effective and expiry dates and a status. A received certificate whose expiry has passed shows as Expired automatically, and anything lapsing within 30 days is flagged.

Getting Started

1. Add a row for each certificate and set its Direction — Outgoing if you issue it, Incoming if you are waiting on theirs.
2. Choose the coverage: General Liability, Auto, Workers' Comp, Equipment, Umbrella, E&O, Drone / UAS or Other.
3. Set the status: Needed, Requested, Received, Expired or N/A.
4. Tap the Effective and Expires date fields to pick from the calendar.
5. Open the row for contact details, additional-insured wording, and requested/received dates.
6. Attach the actual certificate PDF so the document lives with the record.

Key Features

• Both directions in one ledger — outgoing certificates you issue and incoming ones you chase.
• Automatic expiry — a received certificate past its expiry date shows Expired without anyone updating it.
• 30-day warning — certificates lapsing within a month are flagged before they bite.
• Additional insured wording — kept on the record, because it is the detail that gets a certificate rejected.
• Attachments — the certificate PDF attaches to its row.
• Filters — by status, direction or coverage type.
• At a Glance — total certificates, received, outstanding, expiring within 30 days, and expired.

Commands & Shortcuts

Exporting

PDF exports the whole certificate ledger as a landscape table for your locations manager, city permit office or production insurer.

Permit Log is a production office tool used by location managers and coordinators to track every permit a production needs, from film permits to drone, pyro and minors.

Overview

One ledger for film permits, parking, road closures, drone and aerial, pyro, firearms, animals, minors, sidewalk and park use. Each row carries the jurisdiction, agency contact, dates, fee and status, and flags the requirements a permit carries — a film monitor, a fire safety officer, police presence. Any permit starting within seven days that is not yet issued is flagged as at risk.

Getting Started

1. Add a row per permit and set its type and the location — the Location field suggests places saved in Location Manager, or takes a free-text address.
2. Set the status: Needed, Applied, Issued, Denied, Expired or N/A.
3. Tap the Applied, Issued, Start and End date fields to pick from the calendar.
4. Open the row for jurisdiction, agency contact, shoot days, fee status and the conditions printed on the permit.
5. Flag the Reqs — film monitor, fire safety officer, police presence.
6. Attach the issued permit PDF, or a photo of the posted notice.

Key Features

• At-risk flag — a permit starting within seven days that is not issued yet is called out so it cannot quietly slip.
• Automatic expiry — an issued permit whose end date has passed shows Expired on its own.
• Requirements — monitor, fire safety officer and police presence are tracked per permit, since they cost money and lead time.
• Conditions — the conditions printed on the permit are kept on the record where the crew can read them.
• Location prefill — suggests locations already in Location Manager.
• Fees — permit fees total in the At a Glance panel.
• Attachments — the issued permit or posted notice attaches to the row.

Commands & Shortcuts

Exporting

PDF exports the permit ledger as a landscape table, with fees and status, for the location manager and the production office wall.

Task Manager is a production-wide task tracker used by producers, ADs, and department heads to assign work, set priorities, and monitor progress from pre-production through post.

Overview

Task Manager gives your production a single list of every outstanding task — scouting, gear rentals, fittings, permits, or anything else. Each task carries a status, priority, due date, assignee, and notes. A live progress bar and stat panel update automatically as work is completed. All data saves automatically to the browser and syncs to the cloud for signed-in users.

Getting Started

1. Click Sync in the toolbar to pull your cast and crew list from the Cast & Crew List tool. Do this first so the assignee dropdown is populated with names and positions.
2. Press N (when not typing in a field) or click the Add Task button at the bottom of the task list to open the Add Task dialog.
3. Enter a task name, choose a status, priority, due date, and assignee, then click Add Task to save.
4. Click any cell in the table to edit it inline — no need to reopen the dialog for quick changes.

Key Features

• Five task statuses — Not Started, In Progress, Complete, On Hold, and Overdue. Click a status badge in the table to cycle through options via a dropdown.
• Three priority levels — High, Medium, and Low. Click the priority badge to change it inline.
• Sub-tasks — Break any task into a tree of sub-tasks up to three levels deep. Set a task's parent from the Parent Task dropdown in the Add/Edit dialog; nested rows are indented with a ↵ marker. Click the ▾ chevron on a parent to collapse or expand its children, and read the dimmed X/Y done rollup beside a parent's name. Marking a parent Complete completes its whole subtree, and deleting a parent prompts to delete its sub-tasks too, so nothing is orphaned.
• Calendar date picker — Click the due date on any row to open a calendar picker. Overdue tasks are highlighted automatically.
• Assignee dropdown — Cast members appear in green; crew members appear in the default gray color, organized into separate groups for easy identification.
• Drag to reorder — Grab the grip handle on the left of any row and drag it up or down. Dragging switches the list to manual order.
• Column sorting — Click any sortable column header (#, Task, Status, Priority, Due Date, Assigned To) to sort; click again to reverse.
• Completed section — Checking the checkbox on a task moves it to a collapsible Completed section at the bottom of the list.
• Document attachments — Click the paperclip icon on any row to attach a file (image, PDF, Word, or Excel). Attached files appear in the sidebar Documents section and upload to the cloud for signed-in users.
• Sidebar filters — Filter the list by status, priority, or assignee using the right-hand sidebar. The search bar matches task names and notes.
• Undo / Redo — Press Cmd+Z (Mac) or Ctrl+Z (Windows) to undo changes; Cmd+Shift+Z or Ctrl+Y to redo.

Commands & Shortcuts

Exporting

Click PDF in the toolbar to export the current task list as a portrait letter-size PDF. The export respects active filters, so you can generate department-specific reports by filtering first. The PDF includes your production title and prepared-by name from the Dashboard, a task count summary in the header, and color-coded status and priority columns. Active tasks appear before completed ones.

The Stripboard Schedule is a drag-and-drop production scheduling board used by 1st ADs and line producers to arrange scenes, breaks, and shoot days into a visual day-by-day schedule.

Overview

The Stripboard Schedule turns your Script Breakdown and Dashboard shoot dates into a color-coded, draggable schedule. On first open, the board auto-populates Date, Scene, Wrap, and End of Day strips for each shoot day. Project title and prepared-by info come from the Dashboard; all changes save automatically.

Getting Started

1. Set Shoot Start and End dates on the Dashboard before opening the Stripboard. The auto-populate fires only on first load when the board is empty.
2. The board builds itself — Date strips (one per day), Scene strips distributed across days, a Wrap, and an End of Day marker.
3. Click Sync in the toolbar to refresh scene data (cast numbers, page counts, set names) from Script Breakdown. Re-syncing preserves your strip order, setup times, and locations.
4. Double-click any strip to open its edit modal and change its fields. Click Save to apply.
5. Grab the drag handle on the left of any row to reorder strips. Move scenes between days, shift lunches, or restructure the entire schedule — timings recalculate automatically after every reorder.

Strip Types

• Scene — Color-coded by INT/EXT and Day/Night: White (INT/Day), Gold (EXT/Day), Blue (INT/Night), Green (EXT/Night). Shows scene number, set name, description, cast numbers, location, setup time, and calculated completion time.
• Date — Charcoal band marking each shoot day. Carries the crew call time and an optional location. Completion times for all strips in the day cascade from the crew call.
• Lunch — Brown band with duration and optional location. Timing auto-calculates from the preceding strip.
• Company Move — Red band marking a location change. Duration and destination location are editable.
• Wrap — Slate band adding wind-down time at the end of the shooting block.
• End of Day — Black band. Shows cumulative page count and total scheduled hours for the day. Its day number is derived automatically from the Date strips above it.
• Blank — A free-text band with a custom color for notes, holds, or weather days.

Use the quick-add bar above the table ("Add strip: Scene · Date · Lunch · Company Move · Wrap · End of Day · Blank") to open the Add Strip modal for any type. You can choose where in the board to place the new strip before clicking Add.

Locations & Split Scene

Every strip type with a location field (Scene, Date, Lunch, Company Move) pulls from Location Manager — the same dropdown list. The display name appears in the band text and the Location column. To split a long scene around a break, open the scene's edit modal, check Split Scene, and choose 2–5 parts. Each part gets its own page count and setup time. After saving, drag a Lunch or Company Move strip between the parts to fill the gap.

Sidebar

Click the chevron button in the top-right toolbar to open the Details sidebar. It contains three collapsible sections: Board Overview (total strips, scene count, shoot days, and page count at a glance), Strip Navigation (click any strip to scroll directly to it, organized by shoot day with color-coded scene badges), and Color Key (a reference for all strip colors).

Commands & Shortcuts

Exporting

Click PDF in the toolbar to export a landscape letter-size PDF. The PDF reproduces the full color-coded stripboard — White/Gold/Blue/Green scene rows, colored band rows for Date, Lunch, Move, Wrap, and End of Day — with columns for Scene, I/E, D/N, Set/Description, Pages, Cast #, Location, Setup, and Completed. Date strips within the 16-day forecast window also show a live weather summary. The header includes the project title, prepared-by, and shoot date range from the Dashboard. The board also continuously writes schedule data to the Call Sheet tool so that daily sheets stay current.

Day Out of Days is a cast availability tracking grid used by production coordinators and ADs to map every cast member's work, travel, hold, and off days across the full shoot schedule.

Overview

Day Out of Days (DOOD) gives you a scrollable grid with one row per cast member and one column per shoot day. Each cell shows a color-coded status — Work (W), Travel (T), Hold (H), or Off (–) — and the table automatically calculates each actor's start day, finish day, and running totals. Changes save automatically to the browser and sync to the cloud for signed-in users.

Getting Started

1. Set up your cast in the Cast & Crew List tool (with cast numbers assigned) and set your shoot dates on the Dashboard.
2. Click Sync in the toolbar to pull cast members into the DOOD grid. The number of day columns reflects the total shoot days from your Stripboard or Dashboard.
3. If you have a Stripboard built, click Auto-Fill to seed Work days automatically from the scene schedule. Only empty (Off) cells are filled.
4. Click any day cell to cycle its status: Off → Work → Travel → Hold → Off. Summary columns (#, Start, Finish, Total, W, T, H) update instantly.

Key Features

• Four status codes — W (Work, actor is on set), T (Travel, traveling to or from location), H (Hold, available but not working), and – (Off, no obligation). Click a cell repeatedly to cycle through all four.
• Sticky columns — The #, Character, and Actor columns remain pinned on the left when you scroll horizontally through a long shoot.
• Auto-calculated stats — Start and Finish show the first and last non-Off day for each actor; Total sums Work + Travel + Hold. Individual W, T, H counts appear in their own columns.
• Sidebar cast summary — Open the Details sidebar (chevron button in the toolbar) for a compact per-actor W/T/H breakdown and a Total Shoot Days field. Changing the day count in the sidebar adds or removes columns without re-syncing.
• Sync preserves work — Re-syncing updates cast names and day count but keeps every existing W/T/H/Off entry intact. Only new cast members get added.
• Undo / Redo — Cmd+Z (Mac) or Ctrl+Z (Windows/Linux) undoes the last cell change; Cmd+Shift+Z or Ctrl+Y redoes it.
• Reset — The Reset button clears all status data after confirmation. Click Sync afterward to reload cast members.

Commands & Shortcuts

Exporting

Click PDF in the toolbar to generate a landscape PDF of the complete DOOD report. The PDF includes a standard header with the project title, production company, prepared-by name, and today's date — pulled from the Dashboard. Below the header a legend (W / T / H / –) precedes the full grid with alternating row shading. For large casts the report spans multiple pages, with the column headers repeated at the top of each page.

Call Sheet is a production scheduling tool used by assistant directors and production coordinators to generate and distribute daily call sheets for cast and crew.

Overview

Call Sheet generates professional, legal-sized call sheets for any shoot day. Scene schedules, cast call times, and crew lists populate automatically from the Stripboard and Cast & Crew List. Location addresses link to Google Maps in the exported PDF, and every editable field saves automatically per shoot day.

Getting Started

1. Build your schedule in the Stripboard and add your people in Cast & Crew List first — Call Sheet reads from both.
2. Click Sync in the toolbar to reload the latest data from those tools.
3. Open the Details sidebar (chevron button at the far right of the toolbar) and select your shoot day from the Schedule Day dropdown. The entire call sheet repopulates instantly.
4. Fill in any manual fields: Set Phone, Sunrise/Sunset times, Hi/Lo temperature, and weather conditions in the header; location names and optional Google Maps URLs in the three location boxes.
5. Click PDF to export, or Distribute to send the call sheet directly to cast and crew.

Key Features

• Auto-populate from Stripboard — Selecting a shoot day fills the scene table (scene number, description, cast numbers, D/N, pages, location) and sets the general crew call time from the Stripboard's Date strip.
• Cast Table — Lists each cast member's number, character, actor name, and individual call time. The Remarks column is editable for per-actor notes such as wardrobe or transport instructions.
• Crew Grid — Full crew organized by department in a multi-column grid, pulled from Cast & Crew List.
• Location Integration — Start typing in the Location field to search your Location Manager; selecting a result auto-fills the address and generates a Google Maps link. Parking/Basecamp and Hospital boxes each accept an optional Maps URL as well.
• Advance Schedule — Below the crew grid, the next shoot day's scenes are listed so the crew can see what is coming tomorrow.
• Day at a Glance — The sidebar shows live stats for the selected day: scenes, pages, cast count, crew count, general call time, shoot day number, setups, and wrap time.
• Include in Export toggles — In the sidebar, turn individual sections on or off before generating the PDF: Notes, Schedule, Cast, Background / Special Instructions, Advance Schedule, Crew, and Channels / Reminders.
• Distribute — Click the Distribute button to send the call sheet to cast and crew. RSVP responses appear in the sidebar after sending.
• Reset — Removes all manually entered data (notes, locations, weather). Data synced from the Stripboard and Cast & Crew List is not affected.

Commands & Shortcuts

Exporting

Click PDF to generate a portrait-orientation, legal-sized PDF. The header carries production company, project title, general call time, shoot day number, date, sunrise/sunset, temperature, and weather conditions. The three location boxes (Location, Parking/Basecamp, Hospital) become fully clickable Google Maps links in the PDF. Use the Include in Export toggles in the sidebar to control which sections appear. Project name and branding pull from the Dashboard.

Script Supervisor is a digital lined-script tool for on-set use, used by script supervisors and directors to draw shot-coverage lines, mark off-camera dialogue, log takes, and export supervisor notes with the lined script.

Overview

Script Supervisor displays your production script as a white page and lets you draw vertical coverage lines over it — exactly like a traditional lined script. Lines are organized by shoot day, so you can switch between days, compare coverage across the entire production, and export a professional PDF that combines supervisor notes with the lined script pages. All data saves automatically; signed-in users also sync to the cloud.

Getting Started

1. Open Script Supervisor. Your script loads automatically from Script Writer. Day 1 is pre-created in the Coverage Log sidebar.
2. Double-click Day 1 in the sidebar list to open the day setup pop-up. Select a Production Date (pulled from the Stripboard) and check off the scenes you are lining that day. Click Save.
3. In the Line Settings section, leave Shot # set to "auto" (shots number 1, 1A, 1B… per scene) or type a custom number. Choose a color for the line.
4. Click once on the script at the start of the shot's coverage to set the start point, then click again at the end to complete the line. A circle bearing the shot number appears at the top of the line.
5. Click any drawn line on the script to open the context menu, then choose Edit Info to open the shot detail modal and log camera specs, takes, and notes.
6. Click PDF in the toolbar to open the export options, choose your scope and content, and export.

Key Features

• Shoot Day Navigator — The sidebar lists all shoot days. Click any day to make it active; double-click to configure its production date and scene list. Use + New Day to add additional days. Click View All to see every day's lines on the script at once.
• Drawing Shot Lines — Click a start point on the script, then a second point to draw a vertical line. Shot numbers auto-increment per scene (1, 1A, 1B…). Press Esc to cancel a line in progress. Click any drawn line to open the context menu, which offers Edit Info, Edit Line, Off-Camera, Change Color, and Delete.
• Edit Line Mode — Choose Edit Line from the context menu to show draggable handles at the top and bottom of the line. Drag them to adjust exactly where coverage begins and ends.
• Off-Camera (Squiggly) Lines — Click a drawn line on the script, then choose Off-Camera from the context menu. The background turns amber and a yellow status bar appears. Click the first line of off-screen text, then the last — a wavy segment is added over that span. Add multiple segments per shot. Press Esc or click outside the script to exit Off-Camera Mode.
• Coverage Log Sidebar — Drawn shots appear grouped by scene under Coverage Shots. Drag the grip handle on the left of any shot row to reorder shots within a scene. Click any shot row to open the detail modal. The Stats section shows total scenes, scenes completed, total shots, coverage percentage, plus today's scenes, setups, takes, and print takes.
• Shot Detail Modal — Click any shot in the sidebar (or choose Edit Info from the context menu) to open the modal. Set shot size (Insert through EWS), camera angle, movement, equipment, lens, T-stop, ISO, and white balance using pill selectors and text fields. Click + Add Take to log each take with a Good or No Good rating, duration, and notes. Off-camera segments for that shot are also listed here and can be deleted.
• Coverage Check — Expand the Coverage Check section in the sidebar to compare your shot lines against Camera Report data and identify gaps.
• Zoom — Use the Zoom slider at the bottom-right of the script view to scale the script between 50% and 200%.

Commands & Shortcuts

Exporting

Click PDF in the toolbar to open the export options. Choose Current Day or All Days as the scope, and check which content to include: Lined Script, Supervisor Notes (Shot Log), or both. The Supervisor Notes section is a portrait-format table grouped by shoot day and scene, listing each shot with its description, size, angle, movement, equipment, lens, and every take with its rating, duration, and notes. Off-camera segment counts appear in the description column. The Lined Script section reproduces the script pages with all coverage lines and squiggly marks rendered in their assigned colors. Scene numbers print on both left and right margins.

The Daily Production Report (DPR) is the official daily record of a film shoot, used by production coordinators, 1st ADs, and studio accounting to document what was shot, who worked, how long, and what data was recorded.

Overview

The Daily Production Report is the legal record of each shoot day, distributed to the studio, production office, and accounting. It covers eight sections: Production Info, Schedule Status, Scenes Shot Today, Media / DIT Report, Cast / Actors, Extras / Background, Crew Times, and Production Notes. Most fields auto-fill from your other FilmDocs.App tools when you click Sync. All data saves automatically and each shoot day is stored separately so you can browse, review, or export any past day.

Getting Started

1. Open the tool. Click Sync in the toolbar to pull the latest data from Dashboard, Stripboard, Script Breakdown, Cast & Crew List, and Location Manager.
2. In the Production Info section, tap Report Date to open the calendar picker and confirm the date. Tap any time field — Crew Call, 1st Shot, Last Shot, meal in/out — to use the time picker. Select a location from the Location / Set dropdown (populated from Location Manager) and choose weather conditions.
3. In Schedule Status, verify the Script Total and Scheduled figures pulled from Script Breakdown and Stripboard. Shot Today and Grand Total update automatically as you log scenes.
4. In Scenes Shot Today, click + Add Scene. Click the Scene # field to choose a scene from the dropdown; I/E, D/N, set location, and page count auto-fill from Script Breakdown. Enter shots, takes, and a status (Complete, Partial, Pickup, Reshoot, Omitted, or Moved).
5. In Media / DIT Report, click + Add Card / Magazine for each memory card shot today. Use Manage Cards & Drives to build a registry of your cards and drives — the dropdown then auto-fills capacity on future days. Set the backup status pipeline for each card (On Card → Transferring → Backed Up → Verified → Checksummed).
6. In Cast / Actors and Crew Times, actors and crew auto-populate from the Cast & Crew List. Enter call and wrap times; hours calculate automatically. Log meal penalties per crew member if applicable.
7. Fill in the five Production Notes fields: Delays / Downtime, Safety / Incidents, Script Changes / Revisions, Equipment Issues, and General Notes.
8. When the day is complete, click + New Day in the sidebar to advance to the next shoot day. Cumulative totals carry forward. Click the lock icon next to a completed day to mark it Finished and prevent accidental edits.

Key Features

• Smart Auto-Fill — The Sync button re-pulls production title, company, director, and producer from the Dashboard; scene data from Script Breakdown; scheduled scenes and pages from the Stripboard; actor and crew lists from Cast & Crew List; and location names from Location Manager. It never overwrites times or notes you have entered manually.
• Schedule Status Grid — A five-column table (Scenes, Pages, Shots, Takes, Screen Time) tracks Script Total, Scheduled, Shot Today, Prev Total, Grand Total, and Remaining. Shot Today tallies automatically from the Scenes Shot table; Grand Total is Prev Total plus Shot Today.
• Scenes Shot Table — Columns: Scene #, I/E, Set / Location, Description, D/N, Pages, Shots, Takes, Status. Scene status choices are Complete, Partial, Pickup, Reshoot, Omitted, and Moved. Page counts use industry-standard eighths format (e.g., 2 3/8).
• Card Registry — Define your cards and drives once in the Manage Cards & Drives modal; thereafter the card size field auto-fills from the registry. Cards can be assigned to Camera A, B, C, or D and are totaled together in the footer row.
• Cast Status Codes — The Cast / Actors table supports payroll status codes: W (Working), SWF (Start / Work / Finish), WF (Work / Finish), H (Hold), Start (Contract Start), Finish (Contract Finish), and R (Rehire). Hours between call and wrap calculate automatically.
• Day Navigator — The right-hand sidebar lists all shoot days. Click any day to switch to it; click the lock icon on a day row to mark it Finished. The Completion Summary tile at the top of the sidebar shows cumulative scenes, shots, pages, and data across all days.
• Production Notes as Legal Record — The five note fields (Delays, Safety, Script Changes, Equipment Issues, General Remarks) appear verbatim in the PDF. Studios and insurance carriers reference these notes in claims and audits.

Commands & Shortcuts

Exporting

Five export formats are available from the toolbar. PDF produces a multi-page portrait letter-format report covering all eight sections, suitable for distribution to the studio, 1st AD, production coordinator, and accounting. CSV exports the full DPR as a flat spreadsheet. The Export split button offers three NLE-handoff formats via its dropdown arrow: XMP for Premiere (default click) generates a ZIP of per-take .xmp sidecar files combining Camera, Sound, and DIT data — drop them next to your media before importing into Premiere; CSV for Resolve produces a single combined sheet importable via DaVinci Resolve's Metadata Editor; and ALE for Avid creates a combined Avid Log Exchange file importable via File → Import in Media Composer.

Cost Report is a weekly financial control document used by producers and line producers to track actual production spending against an approved budget.

Overview

Cost Report compares your original budget to actual costs incurred, giving you a real-time picture of where the production stands financially. It uses the same chart of accounts as the Production Budget tool — Above-the-Line, Below-the-Line, Post Production, and Other — so your account numbers and categories match across both documents.

Getting Started

1. Click Import Budget in the toolbar to pull approved budgeted amounts from the Production Budget tool. This saves time on setup and keeps account numbers in sync.
2. Open the Details sidebar (chevron button at top right) and fill in the Report #, Report Date, and Period Ending date fields. Report Date defaults to today.
3. Click any category row in the table to expand it and reveal individual accounts.
4. Enter Cost to Date (actual costs so far) and Est. to Complete (remaining estimated costs) for each account. Est. Final Cost is calculated automatically as CTD + ETC.
5. Click + Add Line beneath any account to add line-item detail rows for individual vendor costs or sub-items.
6. Click the paperclip icon on any account row to attach a supporting document (JPG, PNG, or PDF). Documents appear in the sidebar's Supporting Documents section grouped by category; click any entry to preview it in a new tab.

Key Features

• Budget vs. Actual Columns — Each account row tracks Original Budget, Cost to Date, Est. to Complete, Est. Final Cost, Variance (Budget minus EFC), and Variance % side by side.
• Color-coded Variance — Green means under budget; red means over budget. Applied to every row from individual accounts up through section subtotals and the grand total.
• Section Navigation — The sidebar Sections panel lets you jump to ATL, BTL, Post, or Other sections and shows each section's current variance at a glance.
• Variance Alerts — The sidebar automatically flags any category that is more than 10% over budget so problem areas are immediately visible.
• Summary Stats — The sidebar Summary panel shows Budget, Cost to Date, Est. to Complete, Est. Final Cost, and Total Variance for the entire report at once.
• Import Budget — Pulls budgeted totals from the Production Budget tool account by account, including the production's budget tier (Short Film, Indie, or Feature), which controls which accounts are visible.
• Auto-Save — All data saves automatically as you type. No Save button is needed.

Commands & Shortcuts

Exporting

Click PDF to generate a multi-page landscape-format cost report. Page 1 contains a summary table with one row per section (ATL, BTL, Post, Other) plus a grand total. Subsequent pages contain the full detailed breakdown by category and account, with section subtotals and a final grand total. The header on every page includes the production title, prepared-by name, report number, report date, period ending, and budget tier — pulled from the Dashboard and the sidebar fields. Click CSV to download the full account-by-account breakdown for import into Excel, Google Sheets, or accounting software.

Camera Report is a digital take-logging sheet for camera crews, organized by media roll, with NLE metadata export for Adobe Premiere, DaVinci Resolve, and Avid Media Composer.

Overview

Camera Report lets you log every take for every media card (roll) shot during the day — capturing scene, shot, take number, G/NG status, lens, ISO, white balance, FPS, shutter angle, T-stop, filter, timecode in, and remarks. Camera settings cascade down each roll so you set them once and only re-enter when they change. Take data syncs automatically to the Script Supervisor and Daily Production Report via the browser.

Getting Started

1. Open the sidebar (the chevron button at the top right) and click + Add Roll to create your first media card entry. You can also click + Add Roll at the bottom of the main area.
2. In the sidebar, fill in the Card / Media ID, Clip Prefix, Start Clip #, Camera letter, Codec, Resolution, and Date for the active roll.
3. Click the Sync button in the toolbar to pull crew names (DP, Operator, ACs, DIT) from the Cast & Crew List, and to import any rolls or shots logged in the Script Supervisor.
4. On the first take row, click a Scene or Shot cell to type the scene number or shot letter, then fill in lens and camera settings. Subsequent rows inherit those values until you override them.
5. Use + Take to add another take of the same setup, or + Shot to advance the shot letter and reset the take counter to 1.
6. Click the G/NG button on each take to cycle it: neutral → G (good, green) → NG (no good, red) → neutral.

Key Features

• Roll-Based Organization — Each media card is its own collapsible roll card. The roll header shows a live count of shots, takes, and good takes. Collapse or expand rolls individually, or use the sidebar to open/close all at once.
• Cascading Camera Settings — Lens, T-stop, ISO, white balance, FPS, shutter angle, and filter cascade down the table. A value displayed greyed-out is inherited from above; type a new value on any row to start a new cascade from that point.
• Shot Group Color Bars — A color bar on the left edge of the scene column visually connects all takes that belong to the same setup, making it easy to see shot boundaries at a glance.
• Shot Letters — 24 single letters (A–Z, excluding I and O) plus 24 doubles (AA–ZZ, skipping II and OO) give you 48 total shot designations per scene.
• Inline Editing — Click any Scene, Shot, or Take value to edit it in place. Press Enter or click away to confirm; press Escape to cancel. On sub-take rows (where scene and shot would repeat), click the blank space to override the inherited value.
• Lock / NULL Rolls — Click the Lock button on a roll header to make it read-only. Click NULL to mark a roll as unused; the card collapses and dims, and can be restored by clicking it in the sidebar or its header.
• Sidebar Stats — The sidebar displays totals for Rolls, Takes, Good takes, and Scenes covered across all rolls. Each roll entry in the list shows its individual shot, take, and good-take counts.
• Undo / Redo — Press Cmd+Z (Mac) or Ctrl+Z (Windows) to undo; Cmd+Shift+Z or Ctrl+Y to redo. Up to 50 states are retained.
• Cross-Tool Sync — Scene, shot, take, G/NG, and clip filenames are automatically shared with the Script Supervisor and Daily Production Report via the browser — no re-entry needed.

Commands & Shortcuts

Exporting

Click PDF in the toolbar to generate a landscape PDF covering all rolls — one page per roll — with a standard header (production title, roll number, camera, shot/take/good counts, crew line, and media info) and a row-per-take table. Individual roll PDF buttons also appear on each roll card header. The Export split-button (next to PDF) defaults to XMP for Premiere: it generates one .xmp sidecar file per clip, bundled in a ZIP with a README; drop the sidecars into the same folder as your media files and Premiere reads them automatically on import. Click the chevron on the Export button to choose CSV for Resolve (import via Media Pool → Metadata Editor → Import Metadata From CSV) or ALE for Avid (Avid Log Exchange, File → Import in Avid Media Composer). Each roll card also has its own per-roll ALE and CSV export buttons.

Sound Report is a roll-based production audio logging tool used by sound mixers and boom operators to track every take on every sound card, with export to PDF, XMP sidecars, CSV, and ALE for all major NLEs.

Overview

Sound Report organizes each day's audio recording by roll (sound card). Each roll holds its own recording specs — file type, sample rate, bit depth — and a take log with scene, shot, take number, G/NG status, slate type, INT/EXT, input checkboxes, timecode in, and remarks. Data saves automatically to the browser and syncs to the cloud for signed-in users.

Getting Started

1. Open the right sidebar by clicking the chevron button at the top right. The sidebar titled Sound Rolls shows stats, recording specs, and the roll list.
2. Click + Add Roll (in the main area or the sidebar) to create a new sound card. Each roll defaults to WAV / 48 kHz / 24-bit with four inputs: Boom, Lav 1, Lav 2, Plant.
3. In the sidebar's Recording Specs section, set the File Type, Sample Rate, and Bit Depth for the active roll. Name your inputs (e.g., "Boom", "Lav Sarah") — these labels print in the PDF header.
4. In the Roll Info section, set the Card / Media ID, date, file prefix, and start number. The filename column auto-generates from the prefix and start number.
5. Click + Take to add a take, or + Shot to advance the shot letter and reset take to 1. Edit scene, shot, take, and remarks by clicking any cell inline.

Key Features

• Roll-Based Organization — Each roll card collapses and expands via the header chevron. Lock a roll with the lock icon to prevent edits; mark it as NULL to collapse and dim it without deleting. Click the NULL roll's header or select it in the sidebar to restore it.
• Scene, Shot & Take — Click any scene, shot, or take value to edit inline. Scene numbers run 1–999. Shot letters run A–Z (excluding I and O), then double letters AA–ZZ (excluding II and OO) — 48 designations total. Sub-takes of the same scene+shot show blank scene/shot cells for a clean view.
• Slate Type — Click the Slate button to cycle: H (Head slate, blue), T (Tail slate, amber), MOS (no sync sound, purple), or blank.
• INT/EXT Toggle — Click to cycle between Interior (blue), Exterior (amber), and blank.
• Input Checkboxes — Numbered toggles per take match the roll's input count. A lit teal button means that input was recorded. Hover to see the input label. Add inputs with + Add Input in the sidebar; remove them with the ✕ next to each label.
• G/NG Status — Three-state cycle: neutral (•) → G (green) → NG (red). Only G takes count toward good-take totals in the sidebar stats.
• Timecode In — Avid-style right-to-left fill: type digits and the TC formats automatically as HH:MM:SS:FF.
• Crew Auto-Fill — Sound Mixer and Boom Op pull automatically from the Cast & Crew List. Edit the Mixer, Boom, and Utility fields directly in the sidebar's Sound Department section.
• Undo / Redo — Cmd/Ctrl+Z to undo, Cmd/Ctrl+Shift+Z (or Ctrl+Y) to redo.

Commands & Shortcuts

Exporting

Click PDF in the toolbar to export all rolls as a landscape PDF — one page per roll, with a standard header showing the production title, roll ID, shot/take/good counts, and a secondary line with recording specs, input labels, and crew. G takes get a green row highlight; scene/shot groups show a colored left-bar. Click the PDF icon on any individual roll card to export that roll alone.

Click Export for NLE metadata. The default action exports XMP for Premiere — a ZIP of one .xmp sidecar per take; place the sidecars next to your audio files, then import the audio in Premiere Pro to auto-populate bin columns. Click the arrow next to Export for two more formats: CSV for Resolve (import via Media Pool → Metadata Editor → Import Metadata From CSV) and ALE for Avid (import via File → Import in Media Composer). Each roll card header also has individual ALE and CSV export buttons. When in doubt, export all three formats — they are small files and cover every NLE.

DIT Report is a media card tracking and data wrangling log used by DITs and data wranglers to document backup status, storage totals, and transfer metadata for every shoot day.

Overview

DIT Report organizes media cards by shoot day. Each day card holds one row per media card (or magazine), tracking its Card ID, capacity, data used, clip count, codec, camera, backup drive, and backup status through a color-coded pipeline from On Card to Checksummed. Live statistics in the sidebar show total rolls, GB used, verified ratio, and backup drive count at a glance.

Getting Started

1. Open the sidebar with the chevron button at the top right. Under Card / Mag IDs, click + Add Card to register each physical card and its capacity in GB.
2. Under Backup Drives, click + Add Drive to register each backup drive by name.
3. In the main area, a Day 1 card is ready. Set its date by clicking the date field and picking from the calendar.
4. For each media card offloaded, click + Roll at the bottom of the day to add a row. Select the Card ID from the dropdown — the registered size auto-fills. Enter Used (GB), Clips, Codec, Camera, and Backup Drive.
5. Update the Status column as the card moves through the backup pipeline. Lock the day card with the lock icon once all cards are verified.

Key Features

• Card & Drive Registries — Register cards and drives once in the sidebar; they populate the Card ID and Backup Drive dropdowns in every row, eliminating retyping.
• Backup Status Workflow — Six status levels: On Card (yellow), Transferring (blue), Backed Up (green), Verified (green), Checksummed (purple), and Error (red). The day header shows a summary pill — All Verified, partial count, or error count — at a glance.
• Timecode Range — TC Start and TC End columns use a right-to-left masked input; type up to 8 digits and the field formats to HH:MM:SS:FF automatically.
• Lock Days — The lock icon on each day header prevents accidental edits once all cards are confirmed. Locked rows are dimmed and non-interactive.
• Null Rolls — Mark a row as NULL (for reformatted or unused cards) with the NULL button; the row grays out and is excluded from data totals.
• DIT Department Info — Edit DIT name, data wrangler, checksum method, transfer software, and camera/wrangling notes directly in the sidebar. DIT and wrangler names auto-populate from your Cast & Crew List when you click Sync.
• Day Navigator — The Shoot Days section in the sidebar lists every day. Click a day to scroll to it; double-click to collapse or expand the day card.
• Undo / Redo — Cmd+Z and Cmd+Shift+Z step through your edit history.

Commands & Shortcuts

Exporting

Click PDF in the toolbar for a full multi-page landscape report — one page per shoot day — with a card table, status colors, data totals, and DIT crew info in the header. Each day card header also has a per-day PDF icon for a single-day export. The Export button (default: CSV) and its dropdown offer three NLE formats: CSV for Resolve (spreadsheet-compatible; import via Media Pool → Metadata Editor in DaVinci Resolve), ALE for Avid (Avid Log Exchange; import via File → Import in Media Composer), and XMP for Premiere (one.xmp sidecar per clip bundled in a ZIP — drop the files next to your media and Premiere reads metadata on import). All three formats are also available per-day from the day card header buttons.

The Wrap Report is a read-only production summary that automatically aggregates data from every other FilmDocs.App tool into a single end-of-shoot document for producers, financiers, and post.

Overview

The Wrap Report pulls live data from the Daily Production Report, Stripboard, Production Budget, Cost Report, Camera Report, Sound Report, DIT Report, Cast & Crew List, DOOD, Location Manager, and Script Breakdown, then presents the numbers side by side in one place. Because the report is aggregated automatically, there are no fields to fill in here — all edits happen in the source tools. The header shows how many days have been shot, and the status bar shows when the report was last generated.

Getting Started

1. Open Wrap Report from the Dashboard. The report renders immediately from whatever data the other tools have saved.
2. If you have just updated a source tool in another tab, click Refresh in the toolbar to re-aggregate all data. The report also refreshes automatically whenever a source tool writes new data to storage while Wrap Report is open.
3. Click the chevron button at the top right to open or close the Help sidebar, which explains each data source. Double-click the title "Wrap Report" to toggle all panels at once.

Key Features

• Schedule section — Shows days shot vs. days scheduled (from the Stripboard), scenes shot vs. total scenes in the script, pages shot, setups, takes (with average takes per setup), and total screen time in minutes.
• Budget & Spend section — Shows the budgeted total (from the Production Budget), spent to date (from the Cost Report), the dollar variance colored green for under-budget or red for over-budget, and the remaining balance.
• Media & Capture section — Summarizes camera rolls and takes from the Camera Report, sound rolls and takes from the Sound Report, cards used from the DIT card registry, and total footage in gigabytes.
• Cast & Crew section — Shows cast count, crew count, and total roster size drawn from the Cast & Crew List, plus how many cast members have a DOOD schedule.
• Locations section — Shows total locations catalogued in Location Manager, how many have scenes assigned (used), and how many are standing by or cut.
• Day-by-Day table — A row per shoot day listing date, location, pages, scenes, setups, takes, and screen time, with a totals footer. Each section header links directly to its source tool so you can navigate there and correct a number, then click Refresh to update the report.

Commands & Shortcuts

Exporting

Click PDF in the toolbar to export a portrait letter-size PDF. The PDF includes the standard FilmDocs.App header (tool name, project title, and prepared-by from the Dashboard) on every page, plus a footer with page numbers. The body mirrors the on-screen layout: a Schedule key-value block, Budget & Spend, Media & Capture, Cast/Crew/Locations, and the full day-by-day table with its totals row. The file is saved as ProjectName_Wrap_Report.pdf.

Safety Meeting Sign-In is a production report used by first ADs and safety officers to record the daily safety briefing, the hazards identified, and every crew member who attended.

Overview

Each meeting records the details of the briefing, the safety topics covered, the hazards identified and their mitigations, and a signed attendee list. Attendees sign on the device, so the sheet that comes out is a signed record rather than a typed list of names. Photographs and documents attach to the meeting.

Getting Started

1. Click New safety meeting and fill in the Meeting Details — date, location, who led it.
2. List the Safety Topics Covered in the briefing.
3. Record Identified Hazards & Mitigations — the hazard and what is being done about it.
4. Pass the device round the circle: each attendee signs in the Attendees block.
5. Attach any supporting photographs or documents to the meeting.
6. Export the signed sign-in sheet as a PDF for the production file.

Key Features

• Signed attendance — attendees sign on the device, giving a real record rather than a typed roll call.
• Hazards and mitigations paired — each identified hazard is recorded with what is being done about it.
• Multiple meetings — one record per briefing, kept as a history you can revisit.
• Per-meeting delete — remove a single meeting without clearing the tool.
• Attachments — meeting-level photographs and documents.
• Notes — free-text for anything the structured fields do not cover.

Commands & Shortcuts

Exporting

PDF exports the sign-in sheet for the selected meeting: details, topics, hazards and mitigations, and the signed attendee list.

Exhibit G is a production report used by second ADs to record daily performer times — the SAG-AFTRA daily time report for cast.

Overview

One Exhibit G per production day. Performers are pulled from your Cast & Crew List and Contacts, and each performer row records the times that matter for a performer's day. The assistant director signs the sheet off at the bottom, and the export is the form the union and payroll expect.

Getting Started

1. Click New Exhibit G day and set the production day.
2. Click Pull cast from Cast & Crew / Contacts to bring the day's performers in rather than typing them.
3. Fill each performer's times across the row as the day runs.
4. Complete the Assistant Director Sign-Off at the foot of the sheet.
5. Export the PDF for payroll and the union file.

Key Features

• One sheet per production day — days are kept as a history rather than overwritten.
• Cast pulled from the roster — performers come from Cast & Crew List and Contacts, so names and roles match the rest of the production.
• Performer time rows — the day's times recorded per performer.
• AD sign-off — the sheet carries the assistant director's sign-off block.

Commands & Shortcuts

Exporting

PDF exports the Exhibit G for the selected production day, with the performer rows and the AD sign-off.

Incident Report is a production report used by ADs, safety officers and UPMs to document an accident, injury, near miss or damage on set.

Overview

A structured record of what happened, written while it is fresh. The report covers when and where, how the incident is classified, who was involved, an account of what happened, any property or vehicle damage, witnesses, the corrective action taken, and the insurance detail. It is signed, and photographs attach to the report.

Getting Started

1. Click New incident report as soon as the situation is stable.
2. Fill When & Where and set the Classification of the incident.
3. Record the Person Involved and, in What Happened, a plain account of events.
4. Record any Property / Vehicle Damage and list Witnesses.
5. Document the Corrective Action taken and the Insurance detail.
6. Attach photographs, then sign the report.

Key Features

• Structured account — the sections prompt for the facts an insurer and a safety investigation will ask for.
• Witnesses — recorded on the report while people are still on set.
• Corrective action — what was changed as a result, which is the part that matters afterwards.
• Insurance block — carrier and claim detail kept with the incident.
• Signature — the report is signed on the device.
• Attachments — photographs of the scene, damage or equipment.
• Multiple reports — each incident is its own record.

Commands & Shortcuts

Exporting

PDF exports the full incident report — classification, account, damage, witnesses, corrective action, insurance detail and signature.

Crew Deal Memo is a contract drafting tool for film productions that generates, stores, and exports signed deal memos for individual crew members.

Overview

Crew Deal Memo lets you draft, sign, and export individual deal memo contracts for freelance crew. Each contract captures production information, contractor details, compensation rates, and a full set of standard legal clauses — all of which you can edit, exclude, or supplement with custom additions. You can maintain multiple contracts at once, and the sidebar tracks their signing status at a glance.

Getting Started

1. Click + New Contract in the toolbar. Production Company, Film Title, and shoot dates are auto-filled from your Dashboard project info.
2. In the Contractor section, pick a Position and a Contractor Name from the dropdowns. If the Cast & Crew List contains a matching crew member, phone and email fill in automatically. Choose — Custom — to type a name or position not in the list.
3. Fill in Compensation & Rates: the flat compensation description, the Travel Half-Day Rate, and the Meal Stipend. These values feed directly into the clause text below.
4. Review the Terms & Conditions section. Click any clause title to expand and read it. Uncheck Include on any clause you want to omit from this contract. Click Edit on a clause to rewrite its text; click Reset to restore the standard wording.
5. Click + Add Custom Clause at the bottom of the T&C section to insert a new clause with a title and body you write yourself. Use the chip buttons above the textarea to insert live variables like Production Co or Film Title.
6. In the Signatures section, draw the contractor's signature with a mouse or finger, then draw the production company signature. Both are required before the contract status advances to Signed.
7. Click Save to commit your changes. Data also saves automatically whenever you leave a field.

Key Features

• Multiple contracts — Create one deal memo per crew member. The sidebar lists all contracts sorted by most-recently updated, each showing status as Draft, Partial, or Signed.
• Live fill-ins strip — A row of pills above the clauses shows the current values for Production Co, Film Title, Travel Rate, and Meal Stipend. Click any pill to jump directly to that field and edit it; clause preview text updates instantly.
• Production Signer — Click + Set Production Signer in the sidebar to record a name, title, and drawn signature once. That signature auto-applies to every new contract. You can still re-sign any individual contract manually, or click Use saved signer to apply it to an existing contract.
• Crew auto-fill — Picking a Position that belongs to exactly one crew member auto-fills their name, phone, and email. Picking a name from the Name dropdown fills position, phone, and email in one step.
• Sync button — Click Sync to re-pull project info (company name, title, shoot dates) and refresh contact details from the Cast & Crew List for the current contract.
• Archive to Files — Once a contract shows Signed status, an Archive button appears next to it in the sidebar list. Clicking it generates the PDF and files it to the project's Files area. A Filed badge confirms it; click Filed to unsign and remove the archived copy.
• Contract stats — The sidebar header shows total, signed, partial, and draft counts, plus completion percentage, contracts updated in the last seven days, contracts signed in the last seven days, and unique positions.

Commands & Shortcuts

Exporting

Click PDF in the toolbar to export the active contract as a portrait letter-size PDF. The first page opens with the standard FilmDocs.App header — tool name, film title, contractor name in the center, and production company plus position on the right — followed by a block of labeled fields (Production Company, Film Title, dates, contractor contact info, SSN, and compensation). The full Terms & Conditions follow in order, with excluded clauses omitted and any placeholder variables substituted with the values from the form. Custom clauses appear after the standard set. The final page contains the signature blocks for Contractor and Production Company, each showing the drawn signature image, a printed name, and a dated signature line. Page numbers run in the footer on every page.

Volunteer Deal Memo is a contract drafting tool for film productions, used by producers to create, sign, and archive unpaid volunteer agreements with crew members.

Overview

Volunteer Deal Memo generates legally structured deal memos for unpaid crew positions. Each contract captures project details, volunteer contact information, compensation terms (fixed at No Pay), a screen credit field, and a full set of boilerplate legal clauses covering services, work-for-hire, publicity, conduct, and more. Both the volunteer and producer sign directly in the browser using freehand signature pads. All contracts save automatically to the browser and sync to the cloud for signed-in users.

Getting Started

1. Click + New Contract in the toolbar. Project information (Film Title, Producer Name, Start Date, End Date) is auto-filled from the Dashboard.
2. In the Volunteer section, select a Position and Volunteer Name from the dropdowns (populated from your Cast & Crew List), or type a custom value. Phone and email auto-fill when you pick a known crew member.
3. Enter a Screen Credit and any Other Terms in the Compensation & Terms section. Compensation is fixed and displays as "No Pay."
4. Review the Terms & Conditions clauses. Click any clause row to expand it. To modify the wording, click Edit, make your changes, and click Save Clause. To remove a clause from the contract, uncheck Include.
5. In the Signatures section, draw the volunteer's signature with a mouse or finger. The producer's signature can be drawn manually or applied automatically from a saved Producer Signer (set up once via the sidebar).
6. Click Save in the toolbar to confirm, or let the auto-save on blur handle it.

Key Features

• Saved Producer Signer — Set up a producer name, title, and signature once in the sidebar. It auto-applies to every new contract so you never re-sign the same page repeatedly. Shared with the Crew Deal Memo and other contract tools.
• Crew auto-fill — Position and Volunteer Name fields are dropdowns drawn from the Cast & Crew List. Selecting a position with one match fills the name, phone, and email automatically.
• Live fill-in pills — The T&C section shows a row of pills (Producer, Film Title, Volunteer, Position) whose values update as you type. Click any pill to jump directly to that field.
• Editable clauses — Each of the eight standard clauses (Terms and Conditions, Services, Hold Harmless, Term, Work for Hire, Publicity, No Obligation to Produce, Conduct on Set) can be expanded, edited, or excluded per contract. Modified clauses are tagged "(modified)" and can be reset to the standard wording at any time.
• Custom clauses — Click + Add Custom Clause at the bottom of the T&C section to add clauses with a custom title and body. Use the Insert chips above the textarea to drop live-substituted variables into the text.
• Sync button — Click Sync to re-pull the latest project info from the Dashboard and refresh phone, email, and position from the Cast & Crew List if the volunteer name matches a known crew member.
• Contract list sidebar — The right panel lists all saved contracts sorted by most-recently updated, each showing the volunteer name, position, a status pill (Draft / Partial / Signed), and the last-updated date. Stats tiles at the top show total, signed, partial, and draft counts.
• Archive to Files — Once both parties have signed, an Archive button appears on the contract row. Clicking it generates the PDF and files it in the production's Files area. Signed-in users on paid plans can use this feature; the row then shows a "Filed" badge.

Commands & Shortcuts

Exporting

Click PDF in the toolbar to export the active contract as a portrait letter-size PDF. The first page carries the standard FilmDocs.App header (tool name, film title, volunteer name centered, producer and position on the right), followed by a labeled field block listing all project and volunteer details. The body of the PDF prints each included clause with its heading in bold uppercase. Excluded clauses are omitted entirely. A final signature page renders "AGREED TO AND ACCEPTED:" with two signature blocks — Volunteer and Producer — each showing the captured signature image, a signature line, a printed name, and the date signed. Page numbers appear in the footer. The filename follows the pattern: FilmTitle_Volunteer_Deal_Memo_VolunteerName_YYYY-MM-DD.pdf.

Talent Release is a contract-drafting and e-signing tool for collecting on-screen talent permissions, used by producers and production coordinators to document rights grants for cast members — including minors.

Overview

Talent Release lets you draft, customize, and collect digital signatures on talent release agreements for every cast member on your production. Each contract captures project information, talent details, compensation terms, a set of standard legal clauses, and signature pads for both the talent and the producer. When a talent is a minor, a third parent or guardian signature block appears automatically. All contracts save automatically to the browser and sync to the cloud for signed-in users.

Getting Started

1. Click + New Contract in the toolbar. A blank contract opens in the editor, pre-filled with project info drawn from the Dashboard (film title, producer name, and recording date).
2. In the Project Information section, confirm or edit the Producer Name, Film Title, and Recording Date.
3. In the Talent section, select or type a Character and Talent Name. If you have cast entered in the Cast & Crew List, both fields become dropdowns — picking a character or name auto-fills phone and email. Check Talent is a minor to reveal Parent / Guardian fields.
4. Fill in the Compensation field — describe payment terms, or click No Pay to insert "No monetary compensation." automatically.
5. Review the Terms & Conditions clauses. Click any clause row to expand it and read the full text. To remove a clause from this contract, uncheck its Include checkbox. To reword a clause, click Edit, modify the text (use the chip strip to insert live variables like Producer Name or Film Title), then click Save Clause. Click Add Custom Clause to append a bespoke clause.
6. In the Signatures section, draw each signature on the white canvas with a mouse or finger. The contract status updates to Partial once any signature is captured, and to Signed once all required parties have signed.
7. Click Save to flush any pending field edits to storage.

Key Features

• Producer Signer — set once, applied everywhere — Click + Set Producer Signer in the right sidebar to enter a name, title, and drawn signature. This is stored with project info and auto-applied to every new contract so the producer never has to re-sign individually.
• Clause editor with live variables — Each standard clause (Grant of Rights, Editing & Alteration, Promotional Use, Compensation, Release of Claims, No Obligation to Use, Hold Harmless, and the intro Terms block) can be expanded, edited per contract, and reset to default. When editing, click variable chips (Producer Name, Film Title, Talent Name, Character) to insert {{placeholders}} that resolve live on screen and in the PDF.
• Custom clauses — Click Add Custom Clause at the bottom of the Terms section to append a clause with a custom title and body. Custom clauses support the same variable chip system and can be excluded or deleted per contract.
• Minor handling — Checking Talent is a minor reveals Parent / Guardian Name and Relationship fields and adds a third signature block. The contract remains in Draft or Partial status until all three parties have signed.
• Fill-ins strip — A row of clickable pills above the clauses shows the current values of Producer, Film Title, Talent, and Character. Click any pill to scroll to and highlight the corresponding input field.
• Sync — Click Sync in the toolbar to re-pull the latest project info from the Dashboard and refresh any talent contact details (phone, email, character) that match the current cast list.
• Contract list and stats — The right sidebar lists all saved contracts sorted by most-recently updated, each showing the talent name, character, status pill (Draft / Partial / Signed), and last-updated date. A stats panel above the list shows totals for signed, partial, and draft contracts along with completion percentage and weekly activity counts.
• Archive to Files — Once a contract reaches Signed status, an Archive button appears in the sidebar list row. Clicking it generates the PDF and uploads it to your project's Files, where it can be accessed alongside other production documents. Signed-and-filed contracts show a Filed badge; click it to unsign and remove the archived PDF if needed.

Commands & Shortcuts

Exporting

Click PDF in the toolbar to export the active contract as a letter-format PDF. The first page opens with the shared FilmDocs.App header (tool name, film title, talent name centered, producer name and character on the right, plus your company logo if configured in the Dashboard). Below the header, labeled fields list the film title, producer, recording date, character, talent name, address, phone, email, and minor details if applicable, followed by compensation. The standard and custom clauses follow in order, with any excluded clauses omitted entirely. The final page is a signatures block with a ruled line and date for each signing party — the captured signature image is rendered above each line, and the printed name appears below it. Page numbers print in the footer of every page.

Extra Release is a background performer release contract manager used by producers to draft, sign, and archive location-friendly release forms for extras on a film or video production.

Overview

Extra Release lets you create and manage individual Background Performer Release contracts — one per extra. Each contract captures the extra's personal information, their on-screen role, compensation terms, a full set of customizable legal clauses (Grant of Rights, Editing, Release of Claims, and more), and ink-pad signatures from both the extra and the producer. The right sidebar shows running stats (Total, Signed, Partial, Drafts) and your full list of saved contracts.

Getting Started

1. Click + New Contract in the toolbar. Project title and producer name auto-fill from your Dashboard project info.
2. In the Extra section, enter the extra's Background Role and name. If your Cast & Crew List already contains cast rows, these fields become dropdowns — picking a name auto-fills phone, email, and character.
3. Fill in the Compensation field, or click No Pay to insert the standard "No monetary compensation" wording.
4. Review the Terms & Conditions clauses. Click any clause title to expand and read it. Click Edit to modify the text for this contract, or uncheck Include to remove a clause from this contract entirely.
5. Collect signatures in the Signatures section. Draw with a mouse or finger in each signature pad. The extra's pad and the producer's pad must both be signed for the contract to reach Signed status.
6. Click Save to store the contract, or rely on the automatic save that fires when you leave a field.

Key Features

• Producer Signer — Click + Set Producer Signer in the sidebar to draw and save the producer's signature once. It auto-applies to every new contract so you don't need to re-sign repeatedly.
• Minor extra support — Check Extra is a minor in the Extra section to add Parent/Guardian name, relationship, and a third signature pad. All three signatures are required before the contract reaches Signed status.
• Live T&C fill-ins — The Fill-ins strip above the clauses shows pills for Producer, Film Title, Extra, and Role. The clauses substitute these values live as you type, and clicking a pill scrolls directly to that field.
• Custom clauses — Click + Add Custom Clause at the bottom of the Terms & Conditions section to write a new clause with its own title. Variable chips (Producer Name, Film Title, Extra Name, Background Role) insert live-substituted tokens at the cursor.
• Extras Manager prefill — When you use Generate Release from the Extras Manager tool, the extra's details are passed automatically and a new draft contract opens pre-filled.
• Sync — Click Sync to re-pull the latest project title, producer name, and shoot date from the Dashboard, and refresh phone, email, and character from the Cast & Crew List if the name matches.
• Status tracking — Each contract shows a pill: Draft (no signatures), Partial (at least one party signed), or Signed (all required parties signed).
• Archive to Files — Once a contract is fully signed, an Archive button appears in the sidebar list. Click it to generate a PDF and file it in the production's Files library.

Commands & Shortcuts

Exporting

Click PDF in the toolbar to export the active contract as a portrait letter-size PDF. The first page contains the standard header (tool name, film title, extra name centered, producer and role on the right), followed by all contract fields (Film Title, Producer, Shoot Date, Extra Name, Background Role, Address, Phone, Email, Compensation) and each included clause with its heading in bold. A final page prints the "Agreed to and Accepted" signature block with separate lines for the Extra, Producer, and — if the extra is a minor — the Parent/Guardian, each showing the drawn signature image and the date signed. Page numbers appear in the footer on every page. The filename follows the pattern FilmTitle_Extra_Release_ExtraName_YYYY-MM-DD.pdf.

Location Release is a contract-drafting tool for film productions that generates legally formatted location use agreements between a producer and a property owner, capturing signatures from both parties.

Overview

Location Release generates a two-party location use agreement between your production and a property owner. Each contract records the location details, compensation, a full set of industry-standard terms and conditions, and drawn signatures from both the Owner and the Producer. All data saves automatically to the browser and syncs to the cloud for signed-in users. You can manage as many contracts as a production requires — one per location — from the sidebar list on the right.

Getting Started

1. Click + New Contract in the toolbar. Project info (producer name, film title) is auto-filled from the Dashboard.
2. In the Location section, pick a location from the dropdown (populated from Location Manager) or type a custom name. Picking a location auto-fills the Property Address, Owner Name, phone, and email.
3. Fill in Specific Areas / Rooms if you are not using the entire property, and add a Schedule Note for load-in and wrap windows or access details.
4. Enter the Compensation amount or click No Fee to insert "No monetary compensation."
5. Review the Terms & Conditions. Click any clause title to expand it and read the full text. The fill-in pill strip at the top shows which form fields are substituted into the clauses live — click any pill to jump to that field. Uncheck Include on any clause to exclude it from the contract and the PDF. Click Edit to customize a clause's wording for this contract; click Reset to restore the standard text.
6. Use Add Custom Clause at the bottom of the T&C section to append additional terms. Custom clauses support the same live variable chips (Producer Name, Film Title, Owner Name, Property Address, Location Name).
7. In the Signatures section, have the Owner draw their signature with a mouse or finger, then do the same for the Producer. Once both pads are signed the contract status advances to Signed.
8. Click Save to commit the current state, or let auto-save handle it on blur. The contract appears in the sidebar list sorted by most-recently-updated.

Key Features

• Location Manager integration — If locations exist in Location Manager, the Location Name and Owner Name fields become dropdowns that auto-fill the address, contact, phone, and email on selection.
• Live clause substitutions — Producer, Film Title, Owner, Property, and Location values are substituted into every clause preview in real time as you type, so you can see the final wording before signing.
• Exclude and edit clauses — Any of the ten standard boilerplate clauses (Grant of Rights, Insurance, Force Majeure, etc.) can be excluded per contract or overridden with custom wording. Modified clauses are labeled accordingly and can be reset individually.
• Custom clauses — The Add Custom Clause button adds an open-ended clause with a title and body field; variable chips let you insert live placeholders at the cursor position.
• Producer Signer (auto-apply) — Click Set Producer Signer in the Overview sidebar to save your signature once. It auto-applies to every new contract. You can still re-sign individual contracts manually, or click Use saved signer to re-apply it to an existing contract.
• Sync — The Sync button re-pulls project info from the Dashboard and refreshes location contact details from Location Manager for the active contract.
• Archive to Files — Once a contract reaches Signed status an Archive button appears in the sidebar list. Clicking it generates the PDF and files it to the production's cloud Files store. Filed contracts show a ✓ Filed badge and can be unarchived if needed.
• Contract stats — The Overview sidebar shows a live count of Total, Signed, Partial, and Draft contracts, plus completion percentage and activity since the last seven days.

Commands & Shortcuts

Exporting

Click PDF in the toolbar to generate a portrait letter-size PDF. The first page opens with a standard FilmDocs.App header showing the tool name, film title, owner name, producer, location, and prepared date, plus your company logo if configured in the Dashboard. Below the header the PDF lists all contract fields (Film Title, Producer, Filming Date, Location Name, Property Address, Specific Areas, Owner details, Schedule Note, and Compensation) followed by each included clause in full. A final page prints the "AGREED TO AND ACCEPTED" block with the Owner and Producer signature images above their respective signature lines, printed names, and signed dates. The filename follows the convention: FilmTitle_Location Release_OwnerName_YYYY-MM-DD.pdf.

Basecamp Agreement is a contract-drafting tool for location managers and producers who need to license a non-filmed support property — such as a parking lot, catering space, or holding area — for production use.

Overview

Basecamp Agreement generates a Non-Filmed Location Services Agreement between your production company and a property owner (Licensor). It covers properties used exclusively for production support — basecamp, crew parking, equipment parking, catering, wardrobe, hair and makeup, holding/green room, or a production office — where no principal photography takes place. You can manage multiple contracts within a single project, each with its own status (Draft, Partial, or Signed), and export any contract to a signed PDF.

Getting Started

1. Click + New Contract in the toolbar. Project info (company name, film title, shoot dates, governing state) is auto-filled from the Dashboard.
2. In the Location & Licensor section, pick a location from the dropdown (populated from Location Manager) or type a custom name. Selecting a location auto-fills the property address, licensor name, phone, and email.
3. Check all applicable boxes in the Use Purposes section (Basecamp, Crew Parking, Equipment Parking, Catering, Wardrobe, Hair & Makeup, Holding / Green Room, Production Office). Add any unlisted use in the Other / Custom Use field.
4. Fill in the Term section: number of days, start date, and end date.
5. Enter the Location Fee — both a numeric amount and the written-out words (e.g., "Seven Thousand Nine Hundred Thirty Dollars and Zero Cents"). For unpaid locations, click No Fee to fill in zero automatically.
6. Confirm the Governing State (auto-filled from the Dashboard shoot state if set).
7. Click Save or let the tool auto-save on blur.

Key Features

• Location Manager integration — Location Name and Licensor Name fields become dropdowns when locations exist in Location Manager; picking a location auto-fills address, contact name, phone, and email.
• Live variable substitution — The Fill-ins pill strip above the Terms & Conditions shows every dynamic value drawn from the form. Click any pill to jump directly to that field. Clause preview lines update in real time as you type.
• Standard clauses with per-clause control — Ten boilerplate clauses (Parties & Production, Rights Granted, Term, Location Fee, Use and Repairs, Licensor Warranties, Company Indemnity, Remedies, Confidentiality, Applicable Law) are included by default. Click any clause header to expand and read it. Click Edit to modify the text in place; modified clauses are marked (modified) and can be reset at any time. Uncheck Include to exclude a clause from the contract and PDF.
• Custom clauses — Click + Add Custom Clause at the bottom of the Terms & Conditions section to append a rider with a custom title and body. Use the Insert chip strip to embed live-variable tokens (e.g., {{ownerName}}) into clause text.
• Signature pads — Draw freehand signatures on the Licensor and Company signature pads using a mouse or finger. Once drawn, the pad converts to a saved image and the status changes to Signed.
• Producer Signer — Set a single production-side signature once via the Set Producer Signer card in the right sidebar (or click Edit if one exists). That signature auto-applies to every new contract as the Company signature so you do not have to sign each one manually.
• Contract list and stats — The right sidebar lists all contracts sorted by most recently updated, showing the location name, licensor, status pill (Draft / Partial / Signed), and date. The stats strip at the top shows totals, completion percentage, and activity this week.
• Sync — Click Sync in the toolbar to pull the latest project title, producer name, shoot dates, governing state, and location contact details from the Dashboard and Location Manager into the active contract.
• Archive to Files — Once both parties have signed, an Archive button appears next to the contract row. Click it to generate a PDF and file it in the production's Files area. Archived contracts show a Filed badge; click it to unsign and remove the filed PDF if needed.

Commands & Shortcuts

Exporting

Click PDF in the toolbar to export the active contract as a letter-size portrait PDF. The PDF opens with a standard FilmDocs.App header showing the tool name, film title, licensor name (centered), company name, and location on the right. Below the header, all form fields are printed as labeled key-value pairs, followed by the full clause text with live values substituted in. Excluded clauses are omitted. The final page carries two signature blocks — Licensor and Company — each with a signature image (if signed), a signature line, date, and printed name. Page numbers appear in the footer. The file is named using the film title, agreement label, licensor/location name, and today's date.

The Non-Disclosure Agreement tool lets film productions draft, sign, and export legally formatted NDAs for cast, crew, and any other parties who need access to confidential project materials.

Overview

The Non-Disclosure Agreement tool generates production NDAs covering confidential information, obligations, permitted disclosures, term and return of materials, and remedies. Each NDA is a separate contract record that tracks its own signing status — Draft, Partial (one party signed), or Signed (both parties signed). All contracts are saved automatically to the browser and, for signed-in users, synced to the cloud.

Getting Started

1. Click + New Contract in the toolbar. Project info (producer name, film title, governing state) is pre-filled from the Dashboard.
2. In the Project Information section, confirm or update the Producer / Disclosing Party name, Film Title, and Effective Date.
3. In the Recipient section, enter the recipient's name. If people have already been added in the Cast & Crew List, a dropdown appears that auto-fills the recipient's phone, email, and role when you pick a name. Choose — Custom — to type a name not on the list.
4. In NDA Terms, set the Confidentiality Term (e.g., "two (2) years") and the Governing State whose law applies.
5. Review the Terms & Conditions clauses. Click any clause header to expand it and read the full text. Uncheck Include to exclude a clause from this contract. Click Edit on any clause to modify its wording for this contract; click Reset to restore the standard language.
6. To add a clause that is not in the standard set, click + Add Custom Clause at the bottom of the Terms & Conditions section, then enter a title and body text.
7. In the Signatures section, draw directly on the Recipient and Producer signature pads using a mouse or finger. Each signature is captured automatically when you lift the pen. Click Re-sign to replace a saved signature.
8. Click Save to explicitly write the contract, or simply navigate away — changes are flushed automatically.

Key Features

• Producer Signer — Click + Set Producer Signer in the right sidebar to record the producer's name, title, and signature once. That signature is then auto-applied to every new contract you create, saving repeated signing. Click Edit on the signer card to update it, or use the ↩ Use saved signer link on an existing contract to apply it retroactively.
• Live Fill-ins Strip — A row of clickable pills above the clauses shows the current values for Producer, Film Title, Recipient, Role, Term, and State. Click any pill to scroll directly to that field and highlight it. The clause preview text updates in real time as you type.
• Crew Auto-fill — When the Cast & Crew List contains people, the Recipient Name and Role / Title fields become dropdowns. Selecting a name auto-fills phone, email, and role from the crew record.
• Sync Button — Click Sync to re-pull the latest project title, producer name, and the selected recipient's contact details from shared project data without overwriting any fields that already match.
• Archive to Files — Once both parties have signed, a blue Archive button appears on that contract's row in the sidebar list. Clicking it generates the PDF and files it in the project's Files area. The row then shows a green ✓ Filed badge; clicking that badge removes the archived PDF if needed.
• Contract Stats — The right sidebar shows a live count of Total, Signed, Partial, and Draft contracts, plus completion percentage and how many were signed or updated in the past seven days.
• Delete — Click the Delete button in the toolbar to permanently remove the active contract after confirmation.

Commands & Shortcuts

Exporting

Click PDF in the toolbar to generate a letter-sized portrait PDF. The first page opens with the shared FilmDocs.App header — tool name, film title, recipient name centered in the middle, and producer name plus role on the right — followed by your company logo if one is configured in the Dashboard. Below the header, a summary block lists film title, producer, effective date, recipient details, confidentiality term, and governing state. The clauses follow in numbered sections using the wording as edited, with any excluded clauses omitted entirely. Custom clauses appear after the standard ones. The PDF then adds a new page for signatures: each party gets a signature line with the drawn signature image placed above it, the printed name in italics below, and the signed date to the right. Page numbers appear in the footer on every page. The file is saved as FilmTitle_NDA_RecipientName_YYYY-MM-DD.pdf.

Vendor Agreement is a contract-drafting tool for film productions that lets you draft, sign, and archive Vendor Services Agreements for equipment rental houses, catering companies, and other third-party suppliers.

Overview

Vendor Agreement generates legally structured Vendor Services Agreements covering parties, services, fee, payment terms, insurance, confidentiality, governing state, and signatures. Each contract is stored independently so you can manage a full roster of vendor deals for a production in one place. The right sidebar shows a running count of contracts broken down by status — Draft, Partial (one party signed), and Signed — along with a clickable list of all saved contracts sorted by most-recently-updated. All data saves automatically to the browser and syncs to the cloud for signed-in users.

Getting Started

1. Click + New Contract in the toolbar. A blank agreement opens in the main editor, pre-filled with your project title and producer name from the Dashboard.
2. Fill in the Project Information section: Producer / Company, Film Title, and Effective Date.
3. In the Vendor section, pick a vendor from the dropdown (populated from Vendor Manager) or type a name manually. Selecting a known vendor auto-fills their category, phone, email, address, services description, default rate, and payment terms.
4. Describe what the vendor is providing in the Services & Deliverables section. Be specific about scope, deliverables, and quantities.
5. Set the contract Term (start and end dates) and the Fee & Payment details — enter the dollar amount, the amount written out in words, payment terms, and governing state.
6. Review the Terms & Conditions clauses. Click any clause title to expand it and read the full text. Click Edit to modify a clause's wording; click Reset to restore the standard language. Uncheck Include to exclude a clause from the final contract and PDF.
7. Click + Add Custom Clause at the bottom of the T&C section to append a clause with your own title and body text. Use the Insert chips inside the editor to drop live-updating placeholders (Vendor Name, Fee, etc.) into the clause body.
8. In the Signatures section, the vendor draws their signature in the Vendor pad and types their name and title below it. The producer signs in the Producer pad. Click Save in the toolbar (or let the tool auto-save on blur) to commit all changes.

Key Features

• Vendor Manager integration — If vendors exist in the Vendor Manager tool, the Vendor Name and Vendor Category fields become dropdowns. Picking a vendor auto-fills contact details, services, rate, and payment terms.
• Live T&C fill-ins strip — Above the clauses a row of clickable pills shows every substitution value (Producer, Film Title, Vendor, Fee, etc.). Clicking a pill scrolls to and highlights the corresponding field so you can fill it in immediately. Clause preview lines update in real time as you type.
• Editable and excludable clauses — Each of the eight standard clauses (Parties, Services, Term, Fee, Insurance, Warranties, Confidentiality, Governing Law) can be edited per-contract or excluded entirely. A badge in the T&C header counts excluded clauses.
• Custom clauses — Click + Add Custom Clause to write a fully bespoke clause; the same variable-chip system lets you insert live placeholders into custom clause bodies.
• Producer Signer — Click + Set Producer Signer in the sidebar to draw and save your signature once. It auto-applies to every new contract. You can also click ↩ Use saved signer on an existing contract to apply it retroactively.
• Contract status tracking — Each contract is automatically marked Draft, Partial, or Signed based on which signature pads have ink. The sidebar list shows a color-coded pill for each.
• Archive to Files — Once both parties have signed, an Archive button appears on the contract row in the sidebar. Clicking it generates a PDF and uploads it to cloud storage, marking the contract as Filed. A ✓ Filed badge replaces the button; click it to unsign and remove the archived PDF if needed.
• Sync — The Sync button re-pulls the project title, producer name, and shoot dates from the Dashboard's shared project info, and refreshes vendor contact details from the latest Vendor Manager data.

Commands & Shortcuts

Exporting

Click PDF in the toolbar to generate a portrait letter-size PDF. The first page opens with the standard FilmDocs.App header — tool name, film title, and vendor name centered — followed by a summary block listing all key contract fields (Film Title, Producer, Effective Date, Vendor, Category, Address, Phone, Email, Services, Term, Fee, Payment Terms, Governing State). The numbered clauses follow in full, with any excluded clauses omitted and any custom clauses appended at the end. A final page renders the signature blocks for Vendor and Company stacked one above the other, each with a drawn signature image (if signed), a signature line, date, printed name, and title. Page numbers and the FilmDocs.App footer appear on every page. The file is saved as ProjectTitle_Vendor_Agreement_VendorName_YYYY-MM-DD.pdf.

Composer Agreement is a contract-drafting tool for film producers that generates, stores, and PDF-exports music composition deals for a production.

Overview

Composer Agreement lets you draft, sign, and archive original-music contracts between a producer and a composer. Each contract is its own self-contained record. You can maintain multiple agreements — one per composer or music supervisor — and the tool tracks which are in Draft, Partial (one party signed), or Signed status. All data saves automatically to the browser and syncs to the cloud for signed-in users.

Getting Started

1. Click + New Contract in the toolbar. Project info (film title, producer name, shoot dates) is auto-filled from the Dashboard; review and adjust as needed.
2. In the Composer section, pick the composer from the Sound department dropdown (populated from Cast & Crew List) or type a name manually. Phone and email auto-fill when a crew record is selected.
3. Fill in the Composition Scope — describe the number of cues, total runtime, instrumentation, and deliverable format.
4. Set the Start Date and Final Delivery Date using the date pickers.
5. Enter the Fee as a dollar amount and in words, then confirm the Payment Terms and Governing State.
6. Review the Terms & Conditions clauses. Click any clause row to expand it. Use the Edit button to customize the language, or uncheck Include to exclude a clause from the contract entirely. A "(modified)" badge appears on edited clauses; click Reset to restore the standard wording.
7. Click + Add Custom Clause at the bottom of the T&C section to append additional terms. Variable chips in the editor let you insert live placeholders (producer name, fee amount, dates, etc.) at the cursor.
8. In the Signatures section, draw signatures with a mouse or finger in each pad. The Composer pad is for the composer's wet signature; the Producer pad is for yours.
9. Click Save to commit all changes, or let the tool auto-save on field blur.

Key Features

• Producer Signer — Click + Set Producer Signer in the right sidebar to save your signature once. Every new contract auto-applies it to the Producer pad, eliminating repeated signing. You can still re-sign individual contracts manually.
• Live Fill-in Strip — The colored pills above the T&C clauses (Producer, Film Title, Composer, Fee, etc.) show current values at a glance. Click any pill to jump directly to that field and highlight it.
• Nine Standard Clauses — Parties & Production, Composition Services & Deliverables, Schedule & Delivery, Fee & Payment, Work-for-Hire & Ownership, Composer Credit, Warranties & Independent Contractor, Confidentiality, and Governing Law are all included by default and individually editable or excludable.
• Contract Status Tracking — The sidebar shows each contract's status pill (Draft / Partial / Signed) and an overall stats panel with completion percentage and activity for the week.
• Archive to Files — Once both parties have signed, an Archive button appears on the contract row. Clicking it generates a PDF and files it in your production's Files view. Signed-in users on a paid plan can use this feature. A filed contract shows a Filed badge; clicking that badge lets you unsign and remove the archived PDF if needed.
• Sync — Click Sync in the toolbar to re-pull the latest project info (title, producer, dates) and refresh any crew contact details for the selected composer.

Commands & Shortcuts

Exporting

Click PDF in the toolbar to export the active contract as a letter-size portrait PDF. The first page opens with the standard FilmDocs.App header (tool name, film title, composer name, producer, and prepared date), followed by a labeled deal-memo block (Film Title, Producer, Effective Date, Composer, Role, Address, Phone, Email, Music description, Schedule, Fee, Payment Terms, Governing State) and then each included clause numbered and formatted in full. A final page carries the signature blocks for Composer and Producer, with drawn signatures rendered as images above their respective lines along with printed names, titles, and the date each party signed. Page numbers appear in the footer on every page. The PDF export is available to users on a paid plan; free users see an upgrade prompt.

Materials Release is a contract-drafting tool for FilmDocs.App that lets production companies obtain written permission to use pre-existing photographs, footage, music, artwork, logos, documents, or other third-party materials in a film or media project.

Overview

Materials Release generates a legally structured license agreement between a Producer and a material Owner. The contract grants the production a perpetual, worldwide right to use a specific piece of pre-existing material — a photograph, video clip, piece of music, artwork, logo, or document — and records signatures from both parties. Multiple release contracts can be stored in the same project; the right sidebar lists all of them at a glance.

Getting Started

1. Click + New Contract in the toolbar. The form pre-fills Producer name, Film Title, and Governing State from your Dashboard project info.
2. In the Project Information section, confirm the Producer / Company, Film Title, and Effective Date (tap the date field to use the calendar picker).
3. In Material Owner, enter the Owner Name, then select a Material Type from the dropdown (Photograph, Video Footage, Music Recording, Artwork / Illustration, Document / Letter, Logo / Trademark, Audio Recording, or Other). Add phone, email, and address as needed.
4. In Material Description, write a precise description of the specific item being licensed — title, file name, date created, and any other identifying details.
5. In Compensation, Credit & Law, enter the fee amount in numerals and in words. Click No Fee to instantly fill both fields with zero-dollar wording. Add a credit line if one is required, and confirm the governing state.
6. Review the Terms & Conditions clauses. Click any clause row to expand and read it. Uncheck Include on any clause you want to remove from this contract; excluded clauses are struck through and skipped in the PDF.
7. To edit a clause's wording, expand it and click Edit. Use the Insert chip strip to drop live-variable tokens (e.g. Owner Name, Film Title) into the text at the cursor. Click Save Clause when done; the button label changes to Reset to let you restore the original wording.
8. Click + Add Custom Clause at the bottom of the Terms section to append a fully custom clause with its own title and body text.
9. In Signatures, the Owner draws their signature on the white pad with mouse or finger; the Producer does the same on the right pad. Once both pads have ink the contract status changes to Signed.
10. Click Save in the toolbar to write all changes, or simply click away — fields auto-save on blur.

Key Features

• Fill-ins strip — A row of clickable pills above the clauses shows the current value of every variable (Producer, Film Title, Owner, Type, Material, Fee, Credit, State). Click any pill to scroll to and highlight that field so you can edit it; clause preview lines update live as you type.
• Producer Signer — Set a saved producer signature once via + Set Producer Signer in the right sidebar. It auto-applies to every new contract so you only need to capture the owner's signature on set. Use Edit to change it, or click ↩ Use saved signer inside a contract to apply it manually.
• Sync button — Click Sync to re-pull the latest producer name, film title, and governing state from the shared project data without re-entering them by hand.
• Clause exclusion — Uncheck Include on any boilerplate clause to strike it out. The Terms & Conditions section header badge shows how many clauses are excluded, and the PDF skips excluded clauses automatically.
• Archive to Files — Once both signatures are captured, an Archive button appears next to the contract in the right sidebar list. Click it to generate the PDF and file it in the project's Files storage. A ✓ Filed badge confirms the filing; click it to unsign and remove the archived copy.
• Contract stats — The sidebar header shows Total, Signed, Partial, and Draft counts, plus completion percentage, contracts updated this week, signed this week, and unique material types (listed as "Unique positions") across all releases.

Commands & Shortcuts

Exporting

Click PDF in the toolbar to generate and download the contract. The PDF opens with the shared FilmDocs.App header (tool name, film title, owner name, producer name, material type, and date prepared) and your production logo if one is set in the Dashboard. The body prints each party's details as labeled fields, followed by numbered clauses in legal prose with all placeholders substituted with the live field values. Excluded clauses are omitted entirely. A final signatures page prints two signature blocks — Owner and Producer — each with a drawn-signature image, a date line, and the printed name and title. Page numbers appear in the footer.

Cast Deal Memo is a production agreement used by producers and UPMs to set a performer's engagement, compensation, credit and billing terms, and collect signatures.

Overview

A performer's deal in one document: who is engaging whom, the representation, the engagement itself, compensation, credit and billing, any riders, and additional terms. Like every agreement in the suite it can be signed on the device or sent for remote e-signature, and the executed copy comes back into the tool automatically.

Getting Started

1. Click New cast deal memo.
2. Fill the Production Signer and the Performer details, plus Representation if an agent is involved.
3. Set the Engagement — role, dates, and terms of the booking.
4. Set Compensation, then Credit & Billing.
5. Add any Riders and Additional Terms.
6. Sign on the device, or click Send for e-signature to email the performer a signing link.

Key Features

• Credit and billing terms — the section performers negotiate hardest, kept structured rather than buried in a notes field.
• Representation — agent and agency details recorded with the deal.
• Riders — attached terms held with the memo.
• Remote e-signature — email a signing link; the signed copy pulls back into the tool.
• Attachments — supporting paperwork attaches to the memo.
• Multiple memos — one per performer, kept in a saved list.

Commands & Shortcuts

Exporting

PDF exports the executed deal memo with the production's branding and any captured signatures.

Kit Rental is a production agreement used by UPMs and accountants to document a crew member's equipment rental — the kit, the rate, the liability, and the tax detail for payment.

Overview

When a crew member rents their own kit to the production, the box rental needs its own paper: what is in the kit, what it is worth, what the production pays, who carries the risk, and the payee and tax detail so accounting can actually pay it. The agreement is signed on the device or remotely.

Getting Started

1. Click New kit rental.
2. Fill the Production Signer and the Kit Owner.
3. Complete Tax & Payee so accounting can pay the rental.
4. List the Kit Inventory — what is being rented and its value.
5. Set the Rental Terms (rate and period) and the Liability & Insurance position.
6. Record Condition Notes at handover, then sign or send for e-signature.

Key Features

• Itemised kit inventory — the list that settles an argument if something is damaged or missing.
• Condition notes — the state of the kit at handover, recorded before the shoot rather than after the dispute.
• Liability and insurance — who carries the risk, stated in the agreement.
• Tax and payee details — captured with the deal so the rental can be paid without a second chase.
• Remote e-signature — email a signing link; the signed copy returns to the tool.
• Attachments — kit photographs and supporting documents.

Commands & Shortcuts

Exporting

PDF exports the kit rental agreement including the itemised inventory, rental terms and signatures.

Files is a production file manager that centralizes uploaded assets, mirrored attachments from other tools, and cross-project imports into a single searchable, folder-organized library for every FilmDocs.App project.

Overview

Files gives every production a central asset registry. You can upload documents, images, PDFs, audio, and video directly into the tool (up to 10 MB per file), then organize them into named folders, search across them, preview them inline, and export a manifest PDF. In addition to files you upload manually, Files automatically surfaces media managed by other tools — Storyboard frames, Gallery photos, Cost Report receipts, and signed Production Agreements — as read-only mirrored entries grouped under their own auto-folders. All data saves automatically; signed-in users get cloud sync.

Getting Started

1. Click Upload in the toolbar to open the upload modal, then drop files onto the dashed area or click it to browse your computer. You can also drag files directly onto the main file list at any time — a "Drop to upload" overlay appears while you drag.
2. Each uploaded file appears as a row showing its thumbnail or file-type icon, name, type badge (Image, PDF, Video, Audio, Text, or Other), folder, file size, and the date added.
3. Click any row to select it. The right panel opens and shows a preview thumbnail (for images), quick-action buttons (Preview, Download, Delete), and editable fields for Name, Folder, Source, Tags, and Notes. All edits auto-save immediately.
4. To organize files into folders, open the right panel, choose a folder from the Folder dropdown, or select + New folder… to create one on the spot. You can also create and manage folders from the Folders section of the right panel when no file is selected.

Key Features

• Inline preview — Clicking the eye-icon on a row (or the Preview button in the panel) opens a full-screen lightbox. Images render as pictures, video plays with controls, audio plays inline, and PDFs open in an embedded viewer.
• Sorting and search — Click any column header (Name, Type, Folder, Location, Size, Added) to sort ascending or descending. Use the Search field in the right panel to filter by name, folder, tags, notes, or source simultaneously.
• Folder filters — The Folders list in the right panel lets you jump to All Files, Unfiled, or any named folder with a single click. Each folder shows a live file count.
• Bulk actions — Check the checkbox on one or more rows to reveal the bulk action bar at the top. From there you can move all selected files to a folder in one step (including + New folder… or Unfiled), or delete them all at once.
• Mirrored files — Files uploaded in Storyboard, Gallery, Cost Report, and Production Agreements appear automatically under virtual folders named after their source tool. These rows are read-only in Files; edit or delete them from the originating tool.
• Cross-project import — Click Import in the toolbar to browse files from any of your other cloud projects. Select individual files and click Import to copy them into the current project. Requires a signed-in cloud session.
• Download — Click the download icon on any row to save the file to your computer. Works for both native uploads and mirrored entries.

Commands & Shortcuts

Exporting

Click PDF in the toolbar to generate a landscape letter-sized Files Manifest. The PDF includes a standard FilmDocs.App header with the project title, total file count, and total storage size, followed by a numbered table listing every file's name, type, source, size, date added, and tags, sorted alphabetically by name. Footer page numbers are added automatically. The file saves as ProjectName_Files.pdf.

Comments is the central inbox for every discussion your team leaves across your production. A comment on any tool collects here, grouped by the tool it belongs to — one place to catch up on everything being discussed.

Overview

Comments gives you a two-pane inbox. The left pane lists every tool that has comments, ordered by newest activity, each row showing a preview of the latest comment and an unread badge. Select a tool and its full thread opens on the right, where you read every comment and reply. Conversations don't start here — you leave a comment from a tool's own Comments panel, and that tool then appears in this inbox automatically. Comments are shared across everyone on a multi-seat production and sync in realtime; on a solo plan there's nothing to sync here.

Getting Started

1. Open any tool and use its Comments panel (in the help sidebar) to leave a comment. That starts the thread and adds the tool to this inbox.
2. In Comments, pick a tool from the left list to read its thread. Use the search box at the top to filter the list by tool name.
3. Type in the composer at the bottom and press Enter (or click Send) to post. Use Shift + Enter for a newline within a comment.
4. Click Reply on any comment to thread a response beneath it.
5. Type @ followed by a teammate's name to mention them — they get notified so the right people see the right comment.

Key Features

• Grouped by tool — One thread per tool, newest activity on top, each row with a preview of the latest comment and an unread badge.
• Search — The box at the top of the left list filters tools by name in real time.
• Threaded replies — Reply to any comment to keep each discussion clear; replies indent beneath the comment they answer.
• @mentions — Type @ in the composer to mention a teammate from an autocomplete list. The bell in the header toggles mention notifications on or off.
• Read tracking — Opening a tool's thread marks it read and clears its unread badge; the header shows your total unread count across all tools.
• Open in context — The Open button in the thread header jumps straight to the tool the discussion is about, so you see exactly what's being talked about.
• A team feature — Comments are shared across everyone on a multi-seat production; the same thread appears in each tool's Comments panel and here in the inbox.

Commands & Shortcuts

Credits Builder is a post-production tool used by producers and post supervisors to assemble the credit roll and export it for the edit.

Overview

Each credit is a role or title and a name, filed under a section such as Main Titles or End Credits. Your roster can be imported from Cast & Crew List in one click, then reordered by dragging. The exports cover both ends of the job: a formatted PDF for approval, and text or CSV that drops straight into After Effects, Resolve, Premiere or Avid.

Getting Started

1. Click Pull from Cast & Crew to import your roster as credits.
2. Add or correct credits by hand — each is a Role/Title and a Name under a section.
3. Create sections as you go: type a brand-new section name into any row's Section field and it becomes available everywhere.
4. Reorder within a section by dragging a row by its handle, or with the up/down arrows.
5. Export the PDF for approval, and the TXT or CSV for the edit suite.

Key Features

• Pull from Cast & Crew — the whole roster becomes credits in one action.
• Sections — Main Titles, End Credits and any section you invent, created just by typing its name.
• Drag to reorder — by handle, or with arrow controls for precision.
• Formatted PDF — a centered credit roll ready to print or circulate for approval.
• NLE text export — tab-delimited TXT in the standard credit-roll shape (uppercase section headers, then Role Name) for After Effects scripts, Resolve Text+, Premiere titles and Avid Marquee.
• CSV export — Section, Role, Name, properly escaped, for anything that prefers a spreadsheet.

Commands & Shortcuts

Exporting

Three exports: a formatted PDF credit roll, a tab-delimited TXT for NLE and motion-graphics roll scripts, and a CSV of Section, Role and Name.

Music Cue Sheet is a post-production tool used by post supervisors and composers to log every music cue for the performing rights organisations.

Overview

A cue sheet is what pays composers and publishers. Each cue records the title, the writers and publishers with their shares, the performing rights organisation, how the music is used, and the timings. The tool totals the music duration across the picture and lets you filter by usage or PRO while you check the sheet.

Getting Started

1. Add a cue for each piece of music in the locked picture.
2. Enter the title, and the writers and publishers with their shares and PRO affiliations.
3. Set the usage code for how the cue is used in the picture.
4. Enter the timings; the total music duration updates in the At a Glance panel.
5. Filter by usage or PRO to check a set of cues, then export the sheet.

Key Features

• Usage codes — BI Background Instrumental, BV Background Vocal, VI Visual Instrumental, VV Visual Vocal, MT Main Title, ET End Title, TO Theme.
• Writers, publishers and shares — the detail the PROs need to split royalties.
• PRO affiliation — recorded per party.
• Total music duration — summed across every cue.
• Filters — by usage code or by PRO.
• Completes the composer thread — pairs with the Composer Agreement.

Commands & Shortcuts

Exporting

PDF exports the cue sheet in the layout the performing rights organisations expect, with timings and share splits.

Clearance Log is a post-production tool used by producers and legal to track every third-party element that needs rights clearance before delivery.

Overview

Products, artwork, logos, signage, locations, music, trademarks, likenesses and vehicles — anything appearing on screen that belongs to someone else. Each row records what the item is, the scene it appears in, its clearance status and the dates, and an expiry flag catches time-limited licences. The export is the report your errors-and-omissions insurer asks for.

Getting Started

1. Add a row for each element that needs clearing and set its type.
2. Record the scene where the item appears.
3. Set the status: Needed, Requested, Cleared, Denied or N/A.
4. Tap the Requested, Cleared and Expiry date fields to pick from the calendar.
5. Attach the licence or release so the paperwork lives with the item.
6. Export the clearance report for your E&O insurer and legal team.

Key Features

• Every clearable type — product, artwork, logo, signage, location, music, trademark, likeness, vehicle and other.
• Scene reference — where the item appears, so a denial can be traced to the shot that has to change.
• Expiry flag — time-limited licences are flagged before they lapse.
• Status counts — total items, cleared, outstanding and denied, live in the sidebar.
• Attachments — licences and releases attach to the row.
• Filters — by status or by type.

Commands & Shortcuts

Exporting

PDF exports a landscape clearance report for the errors-and-omissions insurer and the legal team.

Deliverables Checklist is a post-production tool used by post supervisors and producers to track everything owed to a distributor or broadcaster, and what is still outstanding.

Overview

Delivery is a long list of specific items — masters, audio stems, artwork, legal documents, metadata — each with a due date and a status. The checklist holds them by category, counts what is delivered, pending and overdue, and shows a completion percentage. A standard template gets you off a blank page.

Getting Started

1. Click Load standard deliverables template to start from a typical delivery list, or add items by hand.
2. Set each item's category and due date.
3. Move items through their status as they are produced and delivered.
4. Attach the delivery paperwork or confirmation to the item.
5. Watch the At a Glance panel for what is overdue, and export the checklist for the distributor.

Key Features

• Standard template — a typical delivery list, loadable in one click.
• Categories — items grouped the way a delivery schedule is written.
• Overdue tracking — anything past its due date is counted separately from merely pending.
• Completion percentage — how much of delivery is actually done.
• Attachments — delivery confirmations attach to their item.
• Filters — by category or status.

Commands & Shortcuts

Exporting

PDF exports the deliverables checklist with categories, due dates and status for the distributor or broadcaster.